Associate Specialist, Procurement - DC Operations & Client Fit Out

Global Data Centers Americas, Inc.; Cyberjaya; Hybrid; MYR 60,000 - 90,000; Full time

Job summary

NTT Global Data Centers is seeking an Associate Specialist, Procurement to support DC operations and client fit-out procurement. You will manage requisitions, engage vendors, and drive cost efficiencies while ensuring compliance and alignment with project timelines.

The role requires strong analytical and negotiation skills, ERP experience (SAP Ariba, Oracle Procurement), and collaboration across project teams. Hybrid work options apply in a global data center environment.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Finance, or related field.
• Certification such as CPSM or Certified Purchasing Manager (CPM).
• 2-4 years of procurement or supply chain experience, preferably in construction, data center fit-out projects, or facilities/DC Operations procurement.
• Experience with strategic sourcing, vendor evaluation, contract negotiations/drafting and management.
• Proficiency in ERP systems (SAP Ariba, Oracle Procurement) and procurement tools.

Responsibilities

• Procurement Execution: Manage purchase requisitions and convert them into purchase orders; coordinate with vendors and contractors for timely delivery.
• Vendor & Contract Management: Assist in supplier selection, onboarding, and negotiate favorable terms and pricing.
• Cost Analysis & Reporting: Analyze procurement data, prepare reports and dashboards, keep procurement systems accurate for audits.
• Compliance & Risk Management: Follow procurement policies, monitor supplier performance and mitigate delivery/quality risks.
• Cross-Functional Collaboration: Coordinate with project managers, finance and operations to align procurement with schedules and budgets.

Skills

Analytical skills

Negotiation

Vendor management

Cross-functional collaboration

Communication

Stakeholder management

Education

Bachelor's degree in Business Administration / Supply Chain

CPSM / CPM certification

Tools

SAP Ariba

Oracle Procurement

Job description

Make an impact at NTT Global Data Centers Join NTT Global Data Centers and be part of a team that drives innovation and sustainability in the digital world. With over 150 data centers across more than 20 countries globally, we offer unparalleled opportunities to work on cutting-edge technology and transformative projects. Experience a collaborative, innovative, and inclusive workplace where your ideas are valued, and your growth is supported.

Your role at a glance

The Associate Specialist, Procurement - DC Operations and Client Fit Out supports procurement activities for client-specific fit-out projects within data center environments. This role ensures timely and cost-effective sourcing of materials, services, and contractors while maintaining compliance with company standards and project timelines. The position requires strong analytical skills, vendor management capabilities, and collaboration with internal teams to deliver high-quality fit-out solutions.

What we are looking for

KEY RESPONSIBILITIES:

Procurement Execution:

• Manage purchase requisitions and convert them into purchase orders.
• Coordinate with vendors and contractors to ensure timely delivery of goods and services.

Vendor & Contract Management:

• Assist in supplier selection, evaluation, and onboarding for fit-out projects.
• Lead and Support contract negotiations to secure favorable terms and pricing.
• Resolve basic invoice queries and issues.

Cost Analysis & Reporting:

• Analyze procurement data to identify cost-saving opportunities.
• Prepare procurement reports and dashboards for management review.
• Ensure procurement systems and databases are kept accurate, up-to-date and ready for audit.
• Maintain accurate supplier records, pricing information and procurement data within internal systems.

Compliance & Risk Management:

• Ensure adherence to company procurement policies and regulatory requirements.
• Monitor supplier performance and mitigate risks related to delivery, quality, and compliance.

Cross-Functional Collaboration:

• Monitoring shared inboxes and responding to queries.
• Work closely with project managers, finance, and operations teams to align procurement activities with project schedules and budgets.

KNOWLEDGE & ATTRIBUTES

• Understanding of DC Operations and fit-out procurement processes and supply chain principles.
• Proficiency in ERP systems (SAP Ariba, Oracle Procurement) and procurement tools.
• Strong analytical and negotiation skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and stakeholder management skills.

ACADEMIC QUALIFICATIONS & CERTIFICATIONS

• Bachelor's degree in Business Administration, Supply Chain Management, Finance, or related field.
• Certification such as Certified Professional in Supply Management (CPSM) or Certified Purchasing Manager (CPM) .

REQUIRED EXPERIENCE

• 2 - 4 years of experience in procurement or supply chain, preferably in construction, data center fit-out projects, or facilities / DC Operations procurement.
• Experience with strategic sourcing , vendor evaluation, contract negotiations/drafting and management.

PHYSICAL REQUIREMENTS

• Regularly moves equipment and other hardware up to 25 lbs.
• Frequently move about inside and outside of data center / facility
• Remain stationary for long periods of time.
• Ascend / Descend a ladder and perform duties atop a raised platform.
• Position self in small spaces.
• Operate computer, peripherals, and other office equipment.
• Perform work during US business hours and time zones.

WORK CONDITIONS AND OTHER REQUIREMENTS:

• May w ork onsite at a data center location occasionally.
• Exposure to varying temperatures and loud noises.
• Exposure to outdoor weather conditions.
• Travel required 10% of time.
• Hybrid role; may perform work from a remote location with stable internet connection.

Who we are

As the third largest data center provider, we operate over 150 data centers in more than 20 countries and regions. We understand that every business - large and small - has its own unique needs and goals. We offer local-to-global data center expertise, aligned with our connected platform of AI-ready data centers to create solutions that enable our clients to seamlessly scale their digital businesses, anywhere and anytime.