Associate Specialist, Procurement - DC Operations & Client Fit Out

NTT Global Data Centers CBJ1 Sdn. Bhd.; Selangor; Hybrid; MYR 60,000 - 95,000; Full time

Job summary

NTT Global Data Centers CBJ1 Sdn. Bhd. in Malaysia is seeking a Procurement professional to drive cost-saving, contract negotiations, and supplier onboarding for data center fit-out projects.

You will manage requisitions, convert to purchase orders, coordinate with vendors, and maintain procurement data. You will collaborate with project managers, finance, and operations to align procurement with schedules and budgets while ensuring compliance with policies and regulatory requirements.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or related field.
• Experience with strategic sourcing, vendor evaluation, contract negotiations/drafting and management.
• Certification such as CPSM or CPM is a plus.

Responsibilities

• Procurement Execution: Manage purchase requisitions and convert them into purchase orders.
• Coordinate with vendors and contractors to ensure timely delivery of goods and services.
• Vendor & Contract Management: Assist in supplier selection, evaluation, and onboarding for fit-out projects. Lead and support contract negotiations to secure favorable terms and pricing.
• Cost Analysis & Reporting: Analyze procurement data to identify cost-saving opportunities and prepare procurement reports.
• Compliance & Risk Management: Ensure adherence to procurement policies and regulatory requirements.

Skills

Analytical skills

Negotiation

Stakeholder management

Communication skills

Multi-tasking

Education

Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or related field

CPSM or CPM certification

Tools

SAP Ariba

Oracle Procurement

Job description

Make an impact at NTT Global Data Centers Join NTT Global Data Centers and be part of a team that drives innovation and sustainability in the digital world. With over 150 data centers across more than 20 countries globally, we offer unparalleled opportunities to work on cutting-edge technology and transformative projects. Experience a collaborative, innovative, and inclusive workplace where your ideas are valued, and your growth is supported.

What we are looking for

KEY RESPONSIBILITIES

• Procurement Execution: Manage purchase requisitions and convert them into purchase orders.
• Coordinate with vendors and contractors to ensure timely delivery of goods and services.
• Vendor & Contract Management: Assist in supplier selection, evaluation, and onboarding for fit-out projects. Lead and support contract negotiations to secure favorable terms and pricing. Resolve basic invoice queries and issues.
• Cost Analysis & Reporting: Analyze procurement data to identify cost-saving opportunities. Prepare procurement reports and dashboards for management review. Ensure procurement systems and databases are kept accurate, up-to-date and ready for audit. Maintain accurate supplier records, pricing information and procurement data within internal systems.
• Compliance & Risk Management: Ensure adherence to company procurement policies and regulatory requirements. Monitor supplier performance and mitigate risks related to delivery, quality, and compliance.
• Cross-Functional Collaboration: Monitor shared inboxes and respond to queries. Work closely with project managers, finance, and operations teams to align procurement activities with project schedules and budgets.

KNOWLEDGE & ATTRIBUTES

• Understanding of DC Operations and fit-out procurement processes and supply chain principles.
• Proficiency in ERP systems (SAP Ariba, Oracle Procurement) and procurement tools.
• Strong analytical and negotiation skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and stakeholder management skills.

ACADEMIC QUALIFICATIONS & CERTIFICATIONS

• Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or related field.
• Certification such as Certified Professional in Supply Management (CPSM) or Certified Purchasing Manager (CPM).

REQUIRED EXPERIENCE

• 2-4 years of experience in procurement or supply chain, preferably in construction, data center fit-out projects, or facilities / DC Operations procurement.
• Experience with strategic sourcing, vendor evaluation, contract negotiations/drafting and management.

PHYSICAL REQUIREMENTS

• Regularly moves equipment and other hardware up to 25 lbs.
• Frequently moves about inside and outside of data center / facility.
• Remain stationary for long periods of time.
• Ascend / Descend a ladder and perform duties atop a raised platform.
• Position self in small spaces.
• Operate computer, peripherals, and other office equipment.
• Perform work during US business hours and time zones.

WORK CONDITIONS AND OTHER REQUIREMENTS

• May work onsite at a data center location occasionally.
• Exposure to varying temperatures and loud noises.
• Exposure to outdoor weather conditions.
• Travel required 10% of time.
• Hybrid role; may perform work from a remote location with stable internet connection.

Who we are

As the third largest data center provider, we operate over 150 data centers in more than 20 countries and regions. We understand that every business – large and small – has its own unique needs and goals. We offer local-to-global data center expertise, aligned with our connected platform of AI-ready data centers to create solutions that enable our clients to seamlessly scale their digital businesses, anywhere and anytime. Data centers are the foundation of the digital world and at NTT Global Data Centers, we are one of the largest providers across the globe. We offer a wide variety of exciting and challenging careers that deliver opportunities to shape our ever-changing world. By bringing together our global capabilities and local expertise, we help our clients achieve their goals, anywhere in the world. Together, we can accomplish the extraordinary and work to create a more sustainable world with rewarding benefits for everyone – clients, employees, investors, partners, and communities.

Our diverse, inspiring workforce is the heart and soul of our company, providing the best experience for our clients every day.