Associate, Payroll & HR Services (Japanese speaking)

Celestica; Penang; Hybrid; MYR 39,000 - 58,000; Full time

Job summary

Celestica in Bayan Lepas, Penang, Malaysia, is seeking an Associate for Payroll & HR Services. The role supports HR service delivery with data accuracy, payroll readiness, and timely reporting for Japan-related processes.

Zero to two years of HR/payroll experience and a Bachelor’s degree are typical prerequisites. Proficiency in Excel/Word/PowerPoint and familiarity with SAP are advantageous. The position is hybrid, accommodating local and regional operations.

Qualifications

• Bachelor's degree in a related field or equivalent.
• 0–2 years of HR/payroll experience.
• Proficiency in Excel, Word, and PowerPoint; SAP experience is a plus.

Responsibilities

• Handle employees’ master data and time management for Japan.
• Ensure master and time data are updated accurately for payroll processing.
• Provide timely updates and participate in daily data entry processing.
• Generate and process weekly, monthly, and ad-hoc master data and time reports.
• Assist department coordinator/recruiter/Site HR with day-to-day master data and time management tasks.
• Support employees’ queries and resolve cases in ServiceNow.
• Maintain filing system for audit compliance.
• Perform system testing for configuration changes, upgrades or legal changes.

Skills

Japanese language

Data entry

Communication skills

SAP

Excel

Attention to detail

Education

Bachelor's degree or equivalent

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Access

Job description

General Overview

06 - Associate, Payroll & HR Services

Req ID: 140711

Remote Position: Hybrid

Hiring Manager: , Lye Lay Ching

Band: 06

Region: Asia

Country: Malaysia

State/Province: Bayan Lepas

City: Penang

Functional Area : Human Resources (HRM)

Career Stream : Payroll & HR Services (HRM_PHRS)

Role : Associate

Job Title : Associate, Payroll & HR Services

Job Code : AST-HRM-PHRS

Job Level : Level 06

Direct/Indirect Indicator : Indirect

Summary

Provides analytical and problem solving working level support to ensure effective delivery of more than one HR Service.

Incumbents are fully qualified to execute job/role accountabilities working independently on most aspects of the job. Work is performed within established professional standards and practices. Tasks are moderately complex in nature where judgment is required to complete recurring assignments independently and to determine the best methods to follow to complete assignments. Erroneous decisions or failure to achieve results may have a negative impact on the divisions/departments operations, schedules, and/or performance goals.

Detailed Description

Performs tasks such as, but not limited to, the following:

• Handling of employees’ master data and time management for Japan
• To ensure of Employees’ Personnel Master and Time related data are updated accurately for payroll processing
• To provide timely update and participates in daily data entry processing
• To generate and process weekly, monthly, ad-hoc Employees Master data and Time management related reports
• To assist department coordinator/recruiter/Site HR with day-to-day Employees Master data & Time management related responsibility
• Support employees’ queries and resolve cases raised in ServiceNow
• To ensure filing system accurately for audit compliance
• Perform system testing for system configuration change, upgrade or legal change

Knowledge/Skills/Competencies

• Significant knowledge of government legislation impacting the practice of human resources management.
• Significant knowledge of company HR policies and practices, labor movement, arbitration proceedings.
• Ability to communicate and write in Japanese is required as the applicants will deal for Japan's stakeholders or employees
• Ability to effectively communicate with a wide variety of internal customers.
• Ability to evaluate multiple highly detailed tasks, determine priorities and organize work in a manner that allows for timely completion of projects.
• Ability to manage sensitive employee information in a confidential manner.
• Knowledge of computer applications and the ability to accurately perform tasks in some or all of the following applications: Access, Excel, Word and PowerPoint.
• Proficient in SAP is an added advantage.

Physical Demands

• Duties of this position are generally performed in good working conditions.
• Occasional exposure to elements such as noise, dust, chemicals, operating machinery, temperature extremes, etc.
• Duties may require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data.
• Repetitive manual movements (e.g., data entry, using a computer mouse, using a calculator, etc.) are frequently required.

Typical Experience

• Zero to two years’ relevant experience.

Typical Education

• Bachelor's degree in related field, or consideration of an equivalent combination of education and experience.
• Educational requirements may vary by geography.

Notes

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.

Celestica is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on any protected status (including race, religion, national origin, gender, sexual orientation, age, marital status, veteran or disability status or other characteristics protected by law).

At Celestica we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. Special arrangements can be made for candidates who need it throughout the hiring process. Please indicate your needs and we will work with you to meet them.