Associate, Payroll & HR Services (Japanese speaking)

Celestica Inc.; Penang; On-site; MYR 24,000 - 36,000; Full time

Job summary

Celestica Inc. in Penang, Malaysia seeks an Associate for Payroll & HR Services (Japanese speaking). The role focuses on employees’ master data and time management for Japan, ensuring accurate payroll data, and supporting daily HR operations.

The position requires strong data accuracy, experience with HR processes, and proficiency in Japanese for stakeholder communication. You will participate in system testing and reporting while maintaining audit-ready records.

Qualifications

• Bachelor's degree in related field required.
• Must be able to communicate and write in Japanese.
• Experience with HR data, payroll, or time management is preferred.

Responsibilities

• Handle employees’ master data and time management for Japan.
• Ensure accuracy of personnel master and time data for payroll processing.
• Process weekly/monthly reports and support data entry tasks.
• Assist HR team with day-to-day data management responsibilities.
• Respond to employee queries via ServiceNow and maintain filing for audit compliance.

Skills

Japanese language

Communication skills

Data accuracy

Education

Bachelor's degree in related field

Tools

SAP

Job description

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Associate, Payroll & HR Services (Japanese speaking)

Date: Sep 23, 2026

Location: Penang, 07, MY

General Overview

Functional Area: Human Resources (HRM)
Career Stream: Payroll & HR Services (HRM_PHRS)
Role: Associate
Job Title: Associate, Payroll & HR Services
Job Code: AST-HRM-PHRS
Job Level: Level 06
Direct/Indirect Indicator: Indirect

Detailed Description

• Handling of employees’ master data and time management for Japan
• To ensure of Employees’ Personnel Master and Time related data are updated accurately for payroll processing
• To provide timely update and participates in daily data entry processing
• To generate and process weekly, monthly, ad-hoc Employees Master data and Time management related reports
• To assist department coordinator/recruiter/Site HR with day-to-day Employees Master data & Time management related responsibility
• Support employees’ queries and resolve cases raised in ServiceNow
• To ensure filing system accurately for audit compliance
• Perform system testing for system configuration change, upgrade or legal change

• Significant knowledge of government legislation impacting the practice of human resources management.
• Significant knowledge of company HR policies and practices, labor movement, arbitration proceedings.
• Able to communicate and write in Japanese is required as the applicants will deal for Japan's stakeholders or employees
• Ability to effectively communicate with a wide variety of internal customers.
• Ability to evaluate multiple highly detailed tasks, determine priorities and organize work in a manner that allows for timely completion of projects.
• Ability to manage sensitive employee information in a confidential manner.
• Knowledge of computer applications and the ability to accurately perform tasks in some or all of the following applications: Access, Excel, Word and PowerPoint.
• Proficient in SAP is an added advantage.

Physical Demands

• Duties of this position are generally performed in good working conditions.
• Occasional exposure to elements such as noise, dust, chemicals, operating machinery, temperature extremes, etc.
• Duties may require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data.
• Repetitive manual movements (e.g., data entry, using a computer mouse, using a calculator, etc.) are frequently required.

Typical Experience

• Zero to two years’ relevant experience.

Typical Education

• Bachelor's degree in related field, or consideration of an equivalent combination of education and experience.
• Educational requirements may vary by geography.

Notes

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.

Celestica is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on any protected status (including race, religion, national origin, gender, sexual orientation, age, marital status, veteran or disability status or other characteristics protected by law).
At Celestica we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. Special arrangements can be made for candidates who need it throughout the hiring process. Please indicate your needs and we will work with you to meet them.