Associate I, Corporate Client Services

FINEXUS SDN BHD; Kuala Lumpur; On-site; MYR 33,000 - 60,000; Full time

Job summary

FINEXUS SDN BHD is seeking an Associate I for its Corporate Client Services team in Kuala Lumpur. You will support day-to-day client servicing, procurement coordination, documentation, and KYC follow-up, ensuring records are accurate and up-to-date.

You will liaise with clients, suppliers, and internal stakeholders to resolve outstanding items, track requests, and deliver timely BAU support so the team can focus on priority projects. Fresh graduates are welcome.

Qualifications

• Bachelor’s degree or diploma with relevant exposure; fresh graduates welcome.
• Experience with client service, operations, or procurement support is a plus.
• Strong attention to detail and ability to manage multiple priorities.

Responsibilities

• Handle day-to-day client enquiries and service coordination with internal teams.
• Prepare and monitor purchase requisitions and purchase orders.
• Coordinate with suppliers for quotations, orders, pricing and delivery schedules.
• Maintain orderly procurement records and trackers.
• Support KYC and documentation follow-up where applicable.
• Provide BAU operational support to the team.

Skills

Excel proficiency and data management

Documentation and record-keeping

Clear communication and coordination

Independent with minimal supervision

Proactive and reliable

Education

Bachelor’s degree in Supply Chain, Business Admin, Management, Operations or related

Diploma with practical exposure considered

Tools

Microsoft Excel

Microsoft Word

Job description

This role provides dedicated support for the Corporate Client Services team’s day-to-day client servicing, operational, procurement, and administrative activities. Timely follow-up and accurate record keeping help the team maintain service levels while allowing other team members to focus on ongoing projects and higher-priority deliverables.

About the Role

The Associate I supports client enquiries and requests, documentation and KYC follow-up, procurement coordination, reporting, and general administration. The role works with internal stakeholders, clients, suppliers, and other teams involved in daily operational coordination. It reports to Senior Client Service and the Chief Financial Officer.

Mission and Expected Outcomes

• Complete recurring operational and administrative activities accurately and within the required timelines.
• Respond to and follow up on client requests within agreed service-level agreements and turnaround times.
• Maintain complete and current client, procurement, contractual, and operational records.
• Coordinate promptly with internal stakeholders, clients, and suppliers to resolve outstanding matters.
• Provide reliable BAU support so the wider team can remain focused on business and project commitments.

Key Responsibilities

• Manage day-to-day client enquiries, service requests, and coordination with clients and internal stakeholders.
• Track client requests and outstanding matters, provide timely follow-up, and support resolution within agreed service levels and turnaround times.
• Handle client enquiries through email, telephone, and other approved communication channels.
• Support KYC and other documentation requirements, including checking submissions and following up on missing or outstanding information.
• Prepare, verify, coordinate, and monitor purchase requisitions and purchase orders.
• Coordinate with suppliers on quotations, order confirmations, pricing, availability, and delivery schedules.
• Follow up on outstanding orders, delayed deliveries, incomplete shipments, and other procurement matters.
• Maintain purchase order and quotation trackers and provide accurate status updates and reports.
• Maintain orderly records of purchase orders, quotations, invoices, delivery orders, contracts, and related procurement documents.
• Ensure procurement activities follow company policies, procedures, and approval requirements.
• Support the administration and record keeping of contractual agreements.
• Assist with RFP and RFQ submissions, including document coordination and follow-up.
• Perform other operational, administrative, and management-control duties assigned from time to time.

Technical and Operational Scope

• Client servicing: enquiries, requests, service coordination, documentation, and follow-up.
• Procurement support: purchase requisitions, purchase orders, quotations, supplier coordination, invoices, delivery orders, and related records.
• Reporting and administration: data entry, trackers, operational reporting, filing, contract records, and RFP/RFQ documentation.
• Tools: Microsoft Excel for formulas, data management, reporting, and basic analysis; Microsoft Word and other relevant productivity or internal systems.

Qualifications

Qualifications Basic Degree or Diploma

• Bachelor’s degree in Supply Chain, Business Administration, Management, Operations, or a related discipline.
• Candidates with a relevant diploma and suitable practical exposure may also be considered.

Open to fresh graduates and candidates with up to two years of relevant work experience.

Exposure to client service, operations, procurement administration, or a related support function is an advantage.

Required Competencies and Skills

• Strong proficiency in Microsoft Excel, including formulas, data management, basic analysis, and reporting, together with working proficiency in Microsoft Word.
• Strong administrative, documentation, and record-management skills.
• Clear communication and coordination skills when working with clients, suppliers, and internal stakeholders.
• Ability to maintain accurate trackers, reports, and operational records.
• Strong attention to detail and the ability to manage several tasks and deadlines.
• Good problem-solving and follow-up skills.
• Able to work independently with minimal supervision while escalating issues appropriately.
• Proactive, reliable, and willing to support ad hoc operational requirements.

Preferred and Good to Have

• Basic familiarity with KYC documentation, procurement workflows, contractual records, or RFP/RFQ submissions.
• Experience using internal workflow, purchasing, customer service, or document-management systems.