Assistant Vice President I - Legal & Secretarial

JENTAYU SUSTAINABLES BERHAD; Kuala Lumpur; Remote; MYR 120,000 - 180,000; Full time

Benefits offered by this job

Health insurance

Maternity leave

Cell phone reimbursement

Opportunities for promotion

Parental leave

Work from home

Job summary

JENTAYU SUSTAINABLES BERHAD is seeking a seasoned professional to manage corporate secretarial functions and ensure regulatory compliance across the group, including board governance and filing obligations in Malaysia. The role covers drafting and coordinating board materials, reviewing contracts including energy-related agreements, and providing legal advisory across holding structures and subsidiaries.

Travel and reliable transport are expected, with a hybrid/work-from-home arrangement

Qualifications

• Minimum 6 years of experience in corporate secretarial/legal roles.
• Malaysian
• Reliable transportation to work.
• Willing to travel for work.

Responsibilities

• Assist in managing corporate secretarial functions in compliance with the Companies Act 2016 and relevant regulations.
• Coordinate and prepare Board of Directors and Board Committees meetings, including drafting notices, agendas, and board papers; preparing minutes; tracking resolutions and follow-up actions; maintaining statutory records and documentation; liaising with external company secretaries.
• Ensure timely preparation and submission of announcements and disclosures to Bursa Malaysia and other authorities; handle filings with CCM and regulators; monitor changes in laws and governance standards; support Main Market/ACE Market compliance.
• Review, draft, and vet commercial agreements including PPA, EPC, and trading agreements; provide legal support across business units; identify risks and mitigation.
• Provide legal support across holding and subsidiaries; standardize templates; coordinate with external solicitors on complex matters.

Skills

Corporate Secretarial

Regulatory Compliance

Contract Management

Legal Advisory

Job description

1. Corporate Secretarial Functions

• Assist in managing corporate secretarial functions in compliance with the Companies Act 2016 and relevant regulations.
• Coordinate and prepare Board of Directors and Board Committees meetings, including:
• Drafting notices, agendas, and board papers
• Preparing minutes of meetings
• Tracking resolutions and follow-up actions
• Maintain statutory records, registers, and company documentation.
• Liaise with external company secretaries.

2. Regulatory Compliance & Filings

• Ensure timely preparation and submission of announcements and disclosures to Bursa Malaysia, Securities Commission and other relevant authorities.
• Handle filings with Companies Commission of Malaysia and other regulatory authorities.
• Monitor changes in relevant laws, listing requirements, and governance standards affecting the Group.
• Support compliance with the Main Market Listing Requirements (or ACE Market, if applicable).

3. Contract Management & Legal Advisory

Review, draft, and vet commercial agreements, including Power purchase agreements (renewable energy projects), Engineering, procurement, and construction (EPC) contracts Trading and supply agreements Service and consultancy agreements

• Provide legal support to business units across the Group.
• Identify legal risks and propose practical mitigation strategies.

4. Group Legal Support (Holding & Subsidiaries)

• Provide legal support across the holding company and subsidiaries.
• Standardize templates and ensure consistency in contractual documentation.
• Coordinate with external solicitors on complex legal matters, litigation, or advisory work.

5. Assist in corporate exercises such as:

• Mergers & acquisitions
• Joint ventures
• Conduct basic legal due diligence and document review.

6. Internal Compliance & Policies

• Assist in developing and maintaining internal policies and procedures.
• Support implementation of corporate governance best practices.
• Conduct basic legal awareness training for internal stakeholders when required

7. Special requirements

• Minimum 6 years of experience
• Reliable transportation to work
• Malaysian
• Willing to travel for work

Job Type: Permanent

• Health insurance
• Maternity leave
• Cell phone reimbursement
• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Work from home

Application Question(s):

• Do you have reliable transportation to work?
• Do you have minumum 6 years of experience?
• Are you able to multitask and work in a fast-paced environment?