Assistant Procurement Manager

Shangri-La Hotels (Malaysia) Berhad; Kuala Lumpur; On-site; MYR 90,000 - 130,000; Full time

Job summary

Shangri-La Kuala Lumpur is seeking a dynamic Procurement Manager to lead purchasing for hotel operations, ensuring quality, cost efficiency, and timely delivery. You will source suppliers, prepare tender documents, evaluate bids and negotiate pricing with vendors.

The role requires a Bachelor's Degree in Accounting, at least 4 years of purchasing experience in a large organization (hospitality preferred), and strong leadership, communication, and negotiation skills.

Qualifications

• Bachelor's Degree in Accounting.
• 4+ years of purchasing/procurement experience in a large organization, hospitality preferred.
• At least 3 years as Purchasing Officer in hospitality or catering.
• Proficient in written and spoken English.
• Knowledge of accounting concepts.
• Strong leadership and people management skills.
• Effective communication and interpersonal skills.
• Strong negotiation and relationship management skills.
• Honest, responsible and trustworthy.
• Self-motivated with initiative and problem-solving abilities.

Responsibilities

• Purchase all hotel requirements ensuring quality, quantity and cost efficiency.
• Obtain competitive quotations from at least three suppliers.
• Prepare supplier comparison and quotation analyses.
• Prepare tender documents, evaluate bids, negotiate pricing, and recommend final prices.
• Source products, services and contractors for special projects.
• Conduct market surveys and monitor supplier pricing trends.
• Identify cost-saving opportunities and alternative products without compromising quality.
• Build and maintain relationships with existing and prospective suppliers.
• Attend trade shows and exhibitions to identify new products and industry developments.
• Coordinate inventory and par stock levels with the Cost Controller.
• Arrange consignment stock and manage purchasing controls.
• Maintain supplier records and support tax and customs procedures.
• Supervise Purchasing Officers and Purchasing Clerks.
• Conduct staff coaching, counselling, performance reviews, and briefings.
• Communicate management directives and represent the team in finance meetings.
• Ensure compliance with company policies, attendance standards, and disciplinary procedures.
• Promote environmental sustainability and energy conservation initiatives.

Skills

Leadership

People management

Negotiation

Relationship management

Communication

Interpersonal skills

Problem solving

Education

Bachelor's Degree in Accounting

Job description

Shangri-La Hotels and Resorts began in 1971 with our first deluxe hotel in Singapore. Today, the group comprises over 102 deluxe hotels and resorts in key cities in Asia Pacific, North America, Europe and the Middle East.

Based in Hong Kong, we are expanding globally with developments under way throughout Asia, the Middle East and Africa. With our extensive footprint in Asia and in key cities worldwide, we offer global exposure, exciting career prospects and opportunities in hospitality, F&B, real estate, technology, marketing, design, business development, finance, project management, and many other areas.

Shangri-La Kuala Lumpur is perfectly situated in the heart of the city, to explore and discover well-known attractions and activities that Kuala Lumpur has to offer.

As a premier deluxe hotel with a proud tradition in providing gracious Malaysian hospitality to the world, we are inviting dynamic individuals to join one of the region's most exclusive city hotel.

We are in search of energetic, vibrant and multi-skilled individuals who are able to meet the ever-changing challenges and contribute towards the success of the hotel.

It takes a very special kind of person to work at Shangri-La. Someone with an eye for detail and the skills to perform. Someone with an attitude to deliver and a passion to delight.

Job Descriptions:

• Responsible for purchasing all hotel requirements while ensuring quality, quantity, and cost efficiency.
• Obtain competitive quotations from at least three suppliers.
• Prepare supplier comparison and quotation analyses.
• Prepare tender documents, evaluate bids, negotiate pricing, and recommend final prices to management.
• Source products, services, and contractors for special projects.
• Conduct market surveys and monitor supplier pricing trends.
• Identify cost‑saving opportunities and alternative products without compromising quality.
• Build and maintain relationships with existing and prospective suppliers.
• Attend trade shows and exhibitions to identify new products and industry developments.
• Coordinate inventory and par stock levels with the Cost Controller.
• Arrange consignment stock and manage purchasing controls.
• Maintain supplier records and support tax and customs procedures.
• Supervise Purchasing Officers and Purchasing Clerks.
• Conduct staff coaching, counselling, performance reviews, and regular briefings.
• Communicate management directives and represent the team in finance meetings.
• Ensure compliance with company policies, attendance standards, and disciplinary procedures.
• Promote environmental sustainability, waste reduction, recycling, and energy conservation initiatives.
• Maintain professional conduct, ethics, grooming, and hygiene standards.

Job Requirements:

• Bachelor's Degree in Accounting.
• Minimum 4 years of purchasing/procurement experience in a large organization, preferably within hospitality.
• At least 3 years of experience as a Purchasing Officer in the hospitality or catering industry.
• Proficient in written and spoken English.
• Basic understanding of local dialects is an advantage.
• PC literate.
• Knowledge of accounting concepts.
• Strong leadership and people management skills.
• Effective communication and interpersonal skills.
• Strong negotiation and relationship management skills.
• Honest, responsible, and trustworthy.
• Self‑motivated with initiative and problem‑solving abilities.
• Team player with tact and professionalism.
• Pleasant appearance, good health, mature, and well‑groomed.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Hotel & Accommodation Services 101-1,000 employees

At Shangri-La Group, joy is more than a feeling – it is a way of life. Since 1971, our people have brought the care and human touch of Asian hospitality across the globe, creating heartfelt connections and unforgettable experiences.

We believe joy is personal yet universal, found in every smile, every moment shared, and every experience elevated through our Asian art of hosting. Guided by our values and culture, we invite you to discover your purpose, grow with us, and find your Shangri-La in Shangri-La.

At Shangri-La Group, joy is more than a feeling – it is a way of life. Since 1971, our people have brought the care and human touch of Asian hospitality across the globe, creating heartfelt connections and unforgettable experiences.

We believe joy is personal yet universal, found in every smile, every moment shared, and every experience elevated through our Asian art of hosting. Guided by our values and culture, we invite you to discover your purpose, grow with us, and find your Shangri-La in Shangri-La.

What can I earn as a Procurement Manager