Assistant Manager, Corporate Governance & Legal Entity Management

Vantris Energy Berhad; Kuala Lumpur; On-site; MYR 60,000 - 120,000; Full time

Job summary

Vantris Energy Berhad in Kuala Lumpur seeks a dedicated Legal Entity & Governance Specialist to govern corporate entities across jurisdictions. You will coordinate incorporations, restructurings, and dissolutions, maintain corporate records, and liaise with regulators and external secretaries to ensure timely filings and governance compliance.

Responsibilities include managing entity lifecycles, ensuring accurate governance documentation, and supporting audits and due diligence for strategic

Qualifications

• Bachelor's Degree in Law, Corporate Administration, Business Administration, Governance, Accounting or related discipline.
• Professional qualification from MAICSA/CGI (preferred) or equivalent governance qualification is an advantage.

Responsibilities

• Coordinate incorporation, restructuring, merger, liquidation and dissolution of legal entities within the Division.
• Maintain register of subsidiaries, branches, joint ventures and other corporate vehicles.
• Monitor status, ownership structures, directorships and governance across jurisdictions.
• Prepare and manage corporate resolutions and filings; ensure timely submissions.
• Support governance controls and compliance deadlines; escalate risks and non-compliance.
• Coordinate due diligence and information gathering for corporate transactions; support Board submissions.

Job description

To support the effective governance, administration and management of legal entities within the Engineering & Construction Division by coordinating company secretarial matters, maintaining legal entity structures, facilitating incorporation and dissolution activities, ensuring statutory compliance, and acting as the focal point between the Business, Group Legal & Governance, external company secretaries and regulatory authorities.

The role serves as the custodian of legal entity information and corporate records within the Division while ensuring governance requirements are fulfilled in a timely and compliant manner.

Key Accountabilities

1. Legal Entity Management

• Coordinate the incorporation, restructuring, reorganisation, merger, liquidation and dissolution of legal entities within the Division.
• Maintain an accurate register of subsidiaries, branches, representative offices, joint ventures and other corporate vehicles.
• Monitor legal entity status, ownership structures, directorships and governance requirements across jurisdictions.
• Track actions, approvals and milestones relating to entity lifecycle management.
• Maintain legal entity organisation charts and corporate structure records.

2. Corporate Secretarial Coordination

• Act as liaison between the Business, Group Legal & Governance, Group company secretaries and relevant authorities.
• Coordinate preparation and execution of corporate resolutions, shareholder resolutions and director resolutions.
• Ensure timely submission of statutory filings and corporate documentation.
• Monitor annual compliance obligations, statutory declarations and governance submissions.
• Maintain corporate records, registers and entity documentation in accordance with governance requirements.

3. Governance and Compliance Support

• Ensure corporate activities are conducted in accordance with applicable laws, corporate governance requirements and Group policies.
• Support implementation of governance controls relating to legal entities.
• Monitor compliance deadlines and coordinate remediation of outstanding matters.
• Escalate governance risks and non-compliance issues where appropriate.
• Support internal and external audits relating to legal entities and corporate records.

4. Corporate Restructuring and Strategic Projects

• Support business initiatives involving establishment, closure or restructuring of legal entities.
• Coordinate due diligence and information gathering required for corporate transactions.
• Assist in preparation of management papers, approval papers and Board-related submissions involving legal entities.
• Track approvals and implementation activities arising from restructuring initiatives.
• Coordinate follow-up actions with internal stakeholders and external service providers.

5. Stakeholder Management

• Engage with Business Leaders, Finance, Tax, Treasury, Legal, Risk and external advisors on legal entity matters.
• Coordinate information requests from regulators, auditors and corporate service providers.
• Ensure effective communication and progress reporting on governance and restructuring activities.

6. Reporting and Administration

• Maintain dashboards and trackers relating to legal entities, compliance obligations and restructuring activities.
• Prepare periodic updates for management on entity status, governance obligations and key risks.
• Maintain complete and accurate repository of corporate records and supporting documentation.
• Support budgeting and administration of company secretarial and regulatory service providers.

Qualifications

• Bachelor's Degree in Law, Corporate Administration, Business Administration, Governance, Accounting or related discipline.
• Professional qualification from MAICSA/CGI (preferred) or equivalent governance qualification is an advantage.

Experience

• 5-8 years' experience in company secretarial, governance, legal entity management or corporate administration roles.
• Experience coordinating multinational legal entities will be an advantage.
• Exposure to corporate restructuring, entity incorporation and liquidation activities is preferred.
• Experience working with external company secretaries, regulators and legal advisers.