Assistant Manager, Contract Management

AIA Shared Services; Cyberjaya; On-site; MYR 80,000 - 180,000; Full time

Job summary

AIA is seeking a Contract Management professional to support Contract Owners across the contract lifecycle, coordinating with risk SMEs and ensuring SAP Ariba setup and vendor onboarding. You will manage risk, compliance, and P2P processes while maintaining contract integrity and cost controls.

Join a dynamic team in a role focused on governance, efficiency, and collaboration across legal, sourcing, and finance. This position is based in Malaysia with on-site responsibilities.

Qualifications

• Support Contract Owners in risk management and TPM clearances.
• Assist vendor onboarding, due diligence and qualification processes.
• Ensure contracts are set up in SAP Ariba per standards.

Responsibilities

• Coordinate with stakeholders and SMEs to obtain necessary clearances.
• Maintain centralized contract repository and renewals.
• Support end-to-end Procure-to-Pay (P2P) to ensure compliance and timely payments.
• Assist in intra-company recharge and budget tracking for contracts.
• Act as primary contact for contract inquiries and escalations.

Skills

Contract management

SAP Ariba

Vendor onboarding

Risk management

P2P process

Stakeholder coordination

Education

Bachelor's degree in Business/Finance/SCM

Tools

SAP Ariba

ERP systems

Job description

At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone. It’s about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030. And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business. Sound like you? Then read on.

About the Role

To work closely with the Senior Manager/Manager and support Contract Owners throughout the contract lifecycle by coordinating with stakeholders, managing risk and compliance processes, and ensuring accurate contract setup & execution in SAP Ariba, inclusive of vendor onboarding.

Key Responsibilities

Contract Management Responsibilities

• Support Contract Owners in the risk management process, collaborate with relevant Risk Subject Matter Experts (SMEs) to obtain necessary clearances for vendor engagements, and manage the submission process through the Third-Party Management (TPM) system.
• Support vendor onboarding, due diligence, and qualification processes.
• Collaborate with legal, sourcing, finance, operational teams, suppliers along the processes.
• Maintain a centralized contract repository and ensure timely renewals, amendments, and terminations.
• Ensure contracts are accurately set up and maintained within SAP Ariba, in accordance with organizational standards and system requirements.
• Support and follow through the end-to-end Procure-to-Pay (P2P) process to ensure seamless contract execution, compliance, and timely vendor payments.
• Support Contract Owners in managing intra-company recharge processes by ensuring accurate allocation of vendor-related costs across business units, coordinating with finance team.
• Support Contract Owners in overseeing and tracking budget versus actual expenses to ensure cost control throughout the contract lifecycle.
• Act as the primary point of contact for contract-related inquiries and coordinate escalations to Contract Owners when appropriate.

Process Improvement & Automation

• Continuously assess the current contract management processes and identify areas for improvement.
• Collaborate with internal stakeholders (e.g. Sourcing, Legal, Finance, Outsourcing, IT) to propose and implement automation tools or system enhancements that drive efficiency and reduce manual effort.

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application.

You are responsible for ensuring that the information you submit is accurate and up-to-date.

“Better” starts with people who reimagine what is possible and turn ideas into meaningful action.

At AIA, you will contribute in your own way, help shape outcomes that matter and collaborate with colleagues across disciplines, teams, markets and levels.

We will support you to broaden your perspective, strengthen your capabilities and grow your impact.

Together, we challenge assumptions, learn from one another and find better ways forward.

Bring your ambition, experience and ideas to AIA, and help shape what “better” looks like.

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Bring your difference to AIA