Assistant Facilities Manager

Jones Lang LaSalle Incorporated; Penang; On-site; MYR 70,000 - 120,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking an Assistant Facilities Manager for our Bayan Lepas, Malaysia site. You will manage site facilities operations, align with the management contract, and lead cost-improvement initiatives while ensuring KPIs and SLAs are met.

The role requires a bachelor’s degree in engineering or related fields and at least five years in facilities/property management, with strong organizational and stakeholder management skills.

Qualifications

• Bachelor's degree in engineering or facilities management.
• Minimum 5 years’ experience in facilities, property management, hospitality or related field.
• Excellent organizational skills and ability to meet deadlines.

Responsibilities

• Oversee site facilities operations and ensure KPI/SLA targets.
• Manage in-house and contract vendors to deliver services.
• Develop and implement cost-reduction and continuous improvement plans.
• Ensure compliance with governmental regulations and safety standards.
• Coordinate with client stakeholders and respond to incidents 24/7.

Skills

Vendor management

Stakeholder management

Budget management

Team collaboration

Education

Bachelor's degree in engineering

Job description

Responsibilities

The Assistant Facilities Manager must be a team player and work with other members of the team to meet all key performance indicators as set out in the management contract. Responsible for site facilities operation. Establish Building Employment services Operational procedures and roll out for site staff Responsible for delivery of services in accordance with Client Management SLA Ensure compliance with all governmental regulations To ensure providing comprehensive process management with a focus on continuous improvement and enhancing CPI/KPI deliverable with the application of Best Practices and drive standardization across functional. Ensure develop and deliver CCR and DPOR list as per agreed datelines. Initiative strategies to reduce the building operation repair cost and improvement plan for further cost reduction. Able to manage and run the operation within the allocated budget. Manage all in house/contract vendors to carry out the job as per SLA. Initiate and maintain Preventive Management Program Responsible on the follow up BAC/AR closure as per SLA Operation improvement. (To manage day to day operation and issues arise) Execute minor projects and coordinating with contractors/vendors. Client/Stakeholder Management Manage the key client team representatives effectively to ensure that expected service levels are achieved Build strong working relationships with key client representatives . Coordinate with stakeholders to ensure smooth delivery of programs and procedures Procurement & Vendor Management Review the service practices of in house/contractors to deliver quality work practices and documentation . Risk Management Protect the health and safety of staff and others. Ensure compliance with JLL programs and audit programs Site Operations Plan and take responsibility for smooth operations of all Civil works pertaining to the facility 24/7 emergency call support and site attendance is required Manage building scope and projects to ensure the quality and deliverables within the stipulated time Develop and implement innovation programs and processes that reduce costs, increase productivity and savings . Achieve Key Performance Indicators and Service Level Agreement targets Emergency Call Out Stand by 24*7 for all emergency call outs prepare incident reports Coordinate appropriate action for rectification including preliminary analysis of fault.

Education and Experience

Min. bachelor’s degree in engineering, facilities management /or 5 years’ experience in facilities, property management, hospitality or related field. Experience working in building management will be an added advantage Excellence management and organizational skills, and good at meeting deadlines.

Location

On-site –Bayan Lepas, Malaysia

About JLL

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.