Assistant Facilities Manager

JLL; Malaysia; On-site; MYR 70,000 - 100,000; Full time

Job summary

JLL in Kuala Lumpur is seeking an Assistant Facilities Manager to oversee daily operations, coordinate maintenance, and support the Facilities Manager in delivering safe, efficient spaces. You will manage vendor relationships, monitor building systems (HVAC, electrical, plumbing), and drive preventive maintenance programs to enhance occupant comfort and cost efficiency.

This on-site role requires strong communication, project coordination, and the ability to prioritise multiple tasks in a

Qualifications

• Bachelor's degree in Facilities Management, Engineering, Business Administration, or related field.
• 3+ years in facilities management, building operations, or property management roles.
• Strong understanding of building systems including HVAC, electrical, plumbing, fire safety, and security systems.
• Proven ability to manage multiple priorities while meeting deadlines.
• Excellent communication skills with clients, vendors, and team members at all levels.
• Working knowledge of building codes, OSHA regulations, and environmental compliance requirements.
• Proficiency with CMMS and Microsoft Office Suite.
• Valid driver's license and ability to travel between facilities as needed.

Responsibilities

• Oversee daily facility operations including HVAC, electrical, plumbing, and building automation systems to ensure optimal performance and occupant comfort.
• Coordinate and supervise maintenance activities, work orders, and service requests while ensuring timely resolution and quality standards.
• Conduct regular facility inspections to identify maintenance needs, safety concerns, and opportunities for operational improvements.
• Manage relationships with vendors, contractors, and service providers, including contract oversight, performance evaluation, and invoice processing.
• Support the development and implementation of preventive maintenance programs to maximize equipment lifespan and minimize downtime.
• Respond to facility emergencies and coordinate urgent repairs while maintaining clear communication with stakeholders throughout the resolution process.
• Monitor and analyze facility performance metrics, energy consumption data, and operational costs to identify trends and recommend efficiency measures.
• Ensure compliance with all building codes, safety regulations, environmental standards, and company policies through documentation and regular audits.
• Collaborate with cross-functional teams to support special projects, space modifications, and client initiatives that enhance the facility experience.

Skills

HVAC systems

Building operations

Electrical systems

Plumbing

Security systems

CMMS

Microsoft Office

Education

Bachelor's degree in Facilities Management

Engineering

Business Administration

Tools

CMMS

Microsoft Office

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Assistant Facilities Manager

What this job involves:

As an Assistant Facilities Manager at JLL, you'll play a vital role in ensuring our clients' facilities run smoothly, efficiently, and safely every single day. This position combines hands-on operational management with strategic planning, requiring you to oversee building systems, coordinate maintenance activities, and support the delivery of exceptional facility services. You'll work closely with the Facilities Manager to implement best practices, manage vendor relationships, and ensure compliance with all safety and regulatory standards. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees — and in this role, you'll be at the heart of creating environments where people can do their best work. You'll tackle diverse challenges ranging from preventive maintenance planning to emergency response coordination, all while maintaining a sharp focus on operational excellence and client satisfaction. We embrace more innovative ways of working, and you'll have the opportunity to identify process improvements, implement new technologies, and contribute fresh ideas that enhance facility performance. This is an ideal position for someone who thrives in a dynamic environment, enjoys problem-solving, and is passionate about creating spaces that support productivity and wellbeing.

What your day-to-day will look like:

• Oversee daily facility operations including HVAC, electrical, plumbing, and building automation systems to ensure optimal performance and occupant comfort
• Coordinate and supervise maintenance activities, work orders, and service requests while ensuring timely resolution and quality standards
• Conduct regular facility inspections to identify maintenance needs, safety concerns, and opportunities for operational improvements
• Manage relationships with vendors, contractors, and service providers, including contract oversight, performance evaluation, and invoice processing
• Support the development and implementation of preventive maintenance programs to maximize equipment lifespan and minimize downtime
• Respond to facility emergencies and coordinate urgent repairs while maintaining clear communication with stakeholders throughout the resolution process
• Monitor and analyze facility performance metrics, energy consumption data, and operational costs to identify trends and recommend efficiency measures
• Ensure compliance with all building codes, safety regulations, environmental standards, and company policies through documentation and regular audits
• Collaborate with cross-functional teams to support special projects, space modifications, and client initiatives that enhance the facility experience

Required qualifications:

• Bachelor's degree in Facilities Management, Engineering, Business Administration, or related field, or equivalent practical experience
• 3+ years of experience in facilities management, building operations, or property management roles
• Strong understanding of building systems including HVAC, electrical, plumbing, fire safety, and security systems
• Proven ability to manage multiple priorities simultaneously while maintaining attention to detail and meeting deadlines
• Excellent communication skills with the ability to interact professionally with clients, vendors, and team members at all levels
• Working knowledge of relevant building codes, OSHA regulations, and environmental compliance requirements
• Proficiency with computerized maintenance management systems (CMMS) and Microsoft Office Suite
• Valid driver's license and ability to travel between facilities as needed

Preferred qualifications:

• Facilities Management Professional (FMP) or Certified Facility Manager (CFM) certification
• Experience managing facilities in corporate, commercial real estate, or institutional environments
• Background in energy management, sustainability initiatives, or LEED building operations
• Familiarity with building automation systems (BAS) and Internet of Things (IoT) facility technologies
• Experience with budget development, financial reporting, and cost control measures
• Project management experience including space planning, renovations, or capital improvement projects

Location:

On-site –Kuala Lumpur, Malaysia

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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