APAC HR Operations Lead — Onboarding & TMS Expert

COHERENT; Seberang Perai; Hybrid; MYR 120,000 - 180,000; Full time

Job summary

Coherent, a global leader in lasers and engineered materials, seeks an HR TMS Operations Specialist in Malaysia to manage onboarding and offboarding across APAC. You will validate data, coordinate with Talent Acquisition, Payroll, IT and Security, and drive accurate processing in Oracle HCM.

The role emphasizes time management, attendance, and payroll integration with a focus on First Time Right processing, data integrity, and compliance across regional jurisdictions.

Qualifications

• Experience in end-to-end HR transactions including onboarding/offboarding across APAC
• Strong knowledge of time and attendance processes, shift work, overtime and payroll integration
• Ability to administer or support TMS in regional/global environments

Responsibilities

• Onboarding and offboarding transactions across APAC, ensuring timely completion
• Validate employee data, supporting documents, approvals, dates and prerequisites
• Coordinate with Talent Acquisition, HRBPs, Payroll, IT, Security and other teams to enable onboarding
• Monitor onboarding completion including system access, payroll readiness and exceptions
• Review offboarding requests and confirm termination type, last working day and approvals
• Process separations and coordinate updates to Oracle HCM and downstream systems
• Prioritize payroll-impacting, urgent and backdated cases and escalate risks with complete facts
• Maintain audit trails, case records and knowledge-base updates
• Develop and maintain onboarding and offboarding process documentation and knowledge articles

Skills

HR operations

TMS (Time Management System)

Payroll coordination

Data analysis

Stakeholder management

Cross-cultural experience

Communication skills

Education

Bachelor's degree in HR or related field

Tools

Oracle HCM

HRIS

Job description

Coherent, a global leader in lasers and engineered materials, seeks an HR TMS Operations Specialist in Malaysia to manage onboarding and offboarding across APAC. You will validate data, coordinate with Talent Acquisition, Payroll, IT and Security, and drive accurate processing in Oracle HCM.

The role emphasizes time management, attendance, and payroll integration with a focus on First Time Right processing, data integrity, and compliance across regional jurisdictions.