Air Freight Executive (Planner)

Apex Logistics International; Bayan Lepas; On-site; MYR 120,000 - 180,000; Full time

Job summary

Apex Logistics International in Malaysia is seeking a skilled Air Freight Planner to optimize air cargo movements, including scheduled and charter operations. The role ensures efficient capacity utilization and on-time execution, coordinating with Operations, Sales, and partner airlines to maintain service levels.

Responsibilities include planning shipments, sourcing rates, preparing quotations, and monitoring schedules to support peak periods and complex project cargo movements.

Qualifications

• Knowledge of air freight operations, cargo handling, and shipment planning processes.
• Experience in charter flight planning and coordination is an advantage.
• Strong planning and coordination skills with attention to detail.

Responsibilities

• Plan, coordinate, and manage air freight shipments for optimal routing and capacity.
• Source and analyze freight rates from airlines and partners for pricing opportunities.
• Prepare transportation costings and quotations for Sales based on requirements.
• Monitor flight schedules, capacity, and market conditions for effective planning.
• Coordinate cargo space allocations and booking with airlines and partners.
• Develop shipment plans and contingency solutions to minimize delays.

Skills

Air freight operations

Charter flight planning

Planning

Attention to detail

Communication

Teamwork

Problem solving

Tools

Excel

Job description

Established in 2001, Apex Logistics International has grown into a global leader in freight forwarding, contract logistics, customs brokerage, transportation management, warehousing, and distribution. With a presence in 70 countries, 42 offices, and 2,500+ dedicated employees, we deliver dependable solutions worldwide.

In 2021, Apex joined the Kuehne+Nagel Group, strengthening our position as an industry-leading Air Freight Forwarder. Built on air and sea transportation as our core, supported by warehousing and distribution, we provide integrated supply chain solutions—from raw material procurement to finished goods distribution—helping customers succeed globally.

Job Summary

Responsible for planning, coordinating, and optimizing air cargo movements, including scheduled and charter operations. The role ensures efficient capacity utilization, operational readiness, and on-time execution to meet customer and business requirements.

Key Responsibilities

• Plan, coordinate, and manage air freight shipments to ensure optimal routing, capacity utilization, and service performance.
• Source and analyze freight rates from airlines, vendors, overseas offices, and agent partners to support pricing and business opportunities.
• Prepare transportation costings and quotations for the Sales team based on customer requirements and operational feasibility.
• Monitor airline capacity, flight schedules, transit times, and market conditions to support effective shipment planning.
• Coordinate cargo space allocations and booking arrangements with airlines and strategic partners.
• Develop shipment plans and contingency solutions to minimize delays, service disruptions, and operational bottlenecks.
• Lead charter flight planning activities, including capacity assessment, aircraft selection, routing analysis, scheduling, and operational coordination.
• Evaluate charter opportunities and prepare operational plans, cost estimates, and resource requirements to support customer and business needs.
• Coordinate closely with Operations, Customer Service, Warehouse, and Ground Handling teams to ensure seamless shipment execution.
• Track shipment performance and proactively resolve issues related to capacity, flight changes, scheduling, and cargo movement.
• Maintain regular communication with airlines, charter operators, overseas partners, and service providers to secure capacity and enhance service levels.
• Analyze shipment volumes, load factors, and operational trends to improve efficiency and profitability.
• Maintain accurate shipment planning data and update operational systems to ensure data integrity and visibility.
• Prepare operational reports, capacity forecasts, performance analysis, and charter utilization reports for management review.
• Support peak season planning, project cargo movements, emergency shipments, and special charter operations.
• Perform any other duties assigned by management from time to time.

Experience & Qualifications

• Knowledge of air freight operations, cargo handling, and shipment planning processes.
• Experience in charter flight planning and coordination is an advantage.
• Proficient in Microsoft Office applications, particularly Excel, for planning and reporting.
• Able to manage multiple responsibilities and meet deadlines in a fast-paced environment.
• Good communication and teamwork skills.
• Strong attention to detail with good organizational and prioritization skills.
• Proactive, eager to learn, and adaptable to changing business needs.
• Strong planning and coordination skills.
• Good problem-solving and analytical skills