Air Freight Executive (Planner)

Apex Logistics International; Bayan Lepas; On-site; MYR 42,000 - 64,000; Full time

Job summary

Apex Logistics International in Bayan Lepas, Penang, is seeking an experienced Air Freight Planner to coordinate air shipments, optimize capacity, and ensure on-time, cost-efficient execution for both scheduled and charter operations.

You will source and analyze freight rates, prepare transportation costings, monitor schedules and market conditions, and allocate cargo space with airlines and partners to support pricing and service levels.

Qualifications

• Knowledge of air freight operations, cargo handling, and shipment planning processes.
• Experience in charter flight planning and coordination is an advantage.
• Proficient in Microsoft Office applications, particularly Excel, for planning and reporting.
• Able to manage multiple responsibilities and meet deadlines in a fast-paced environment.

Responsibilities

• Plan, coordinate, and manage air freight shipments to ensure optimal routing, capacity utilization, and service performance.
• Source and analyze freight rates from airlines, vendors, overseas offices, and partner agents to support pricing and opportunities.
• Prepare transportation costings and quotations for the Sales team based on customer requirements and feasibility.
• Monitor airline capacity, flight schedules, transit times, and market conditions to support planning.
• Coordinate cargo space allocations and booking arrangements with airlines and partners.
• Develop shipment plans and contingency solutions to minimize delays and disruptions.
• Lead charter flight planning activities, including capacity assessment and routing analysis.
• Evaluate charter opportunities and prepare operational plans, cost estimates, and resource requirements.
• Coordinate with Operations, Customer Service, Warehouse, and Ground Handling teams to ensure seamless shipment execution.
• Track shipment performance and resolve issues related to capacity, changes, scheduling, and movement.
• Maintain communication with airlines, charter operators, overseas partners, and service providers to secure capacity and improve service levels.
• Analyze shipment volumes, load factors, and trends to improve efficiency and profitability.
• Maintain accurate shipment planning data and update systems for visibility and data integrity.
• Prepare operational reports, capacity forecasts, and utilization reports for management.

Skills

Air freight operations

Charter flight planning

MS Excel

Logistics coordination

Attention to detail

Multitasking

Tools

MS Excel

Job description

About Us

Established in 2001, Apex Logistics International has grown into a global leader in freight forwarding, contract logistics, customs brokerage, transportation management, warehousing, and distribution. With a presence in 70 countries, 42 offices, and 2,500+ dedicated employees, we deliver dependable solutions worldwide.

In 2021, Apex joined the Kuehne+Nagel Group, strengthening our position as an industry-leading Air Freight Forwarder. Built on air and sea transportation as our core, supported by warehousing and distribution, we provide integrated supply chain solutions-from raw material procurement to finished goods distribution - helping customers succeed globally.

Job Summary

Responsible for planning, coordinating, and optimizing air cargo movements, including scheduled and charter operations. The role ensures efficient capacity utilization, operational readiness, and on-time execution to meet customer and business requirements.

Key Responsibilities

• Plan, coordinate, and manage air freight shipments to ensure optimal routing, capacity utilization, and service performance.
• Source and analyze freight rates from airlines, vendors, overseas offices, and agent partners to support pricing and business opportunities.
• Prepare transportation costings and quotations for the Sales team based on customer requirements and operational feasibility.
• Monitor airline capacity, flight schedules, transit times, and market conditions to support effective shipment planning.
• Coordinate cargo space allocations and booking arrangements with airlines and strategic partners.
• Develop shipment plans and contingency solutions to minimize delays, service disruptions, and operational bottlenecks.
• Lead charter flight planning activities, including capacity assessment, aircraft selection, routing analysis, scheduling, and operational coordination.
• Evaluate charter opportunities and prepare operational plans, cost estimates, and resource requirements to support customer and business needs.
• Coordinate closely with Operations, Customer Service, Warehouse, and Ground Handling teams to ensure seamless shipment execution.
• Track shipment performance and proactively resolve issues related to capacity, flight changes, scheduling, and cargo movement.
• Maintain regular communication with airlines, charter operators, overseas partners, and service providers to secure capacity and enhance service levels.
• Analyze shipment volumes, load factors, and operational trends to improve efficiency and profitability.
• Maintain accurate shipment planning data and update operational systems to ensure data integrity and visibility.
• Prepare operational reports, capacity forecasts, performance analysis, and charter utilization reports for management review.
• Support peak season planning, project cargo movements, emergency shipments, and special charter operations.
• Perform any other duties assigned by management from time to time.

Experience & Qualifications

• Knowledge of air freight operations, cargo handling, and shipment planning processes.
• Experience in charter flight planning and coordination is an advantage.
• Proficient in Microsoft Office applications, particularly Excel, for planning and reporting.
• Able to manage multiple responsibilities and meet deadlines in a fast-paced environment.

Skills & Competencies

• Good communication and teamwork skills.
• Strong attention to detail with good organizational and prioritization skills.
• Proactive, eager to learn, and adaptable to changing business needs.
• Strong planning and coordination skills.
• Good problem-solving and analytical skills