Administrative Specialist – Office Ops & Scheduling

TEN TOES ACADEMY SDN. BHD.; Yong Peng; On-site; MYR 22,000 - 45,000; Full time

Job summary

TEN TOES ACADEMY SDN. BHD. in Malaysia seeks a diligent Administrative Assistant to support daily office operations and serve as the first point of contact for staff and visitors.

You will assist with document management, scheduling, HR tasks, and general office coordination to ensure smooth operations. Responsibilities include handling calls and emails, preparing letters and reports, maintaining filing systems, coordinating travel and events, and liaising with vendors.

Qualifications

• Diploma or Degree in Business Administration or a related field.
• 1-2 years of administrative experience; fresh graduates welcome to apply.
• Experience in office administration, coordination or a similar support role.
• Strong organisational and time-management skills.
• Good written and verbal communication skills.
• Proficiency in preparing documents, managing records and using standard office software.
• Strong attention to detail and maintaining confidentiality.
• Proactive, dependable and service-oriented approach to supporting staff and visitors.

Responsibilities

• Handle incoming calls, emails and correspondence and direct to the appropriate person.
• Prepare, type, proofread and format letters, memos, circulars and reports.
• Maintain accurate and confidential filing systems (physical & digital).
• Manage office supplies, stationery and equipment; coordinate repairs and maintenance.
• Schedule meetings, book rooms, prepare agendas and take minutes.
• Arrange travel, courier services and event logistics as required.
• Respond to staff administrative requests in a timely and professional manner.
• Liaise with vendors, suppliers and external parties.
• Complete ad hoc administrative tasks as instructed by the supervisor.

Skills

Organisational skills

Time-management

Communication skills

Attention to detail

Proactive and service-oriented

Stakeholder liaison

Education

Diploma or Degree in Business Administration or related field

Tools

MS Office

Email

Job description

TEN TOES ACADEMY SDN. BHD. in Malaysia seeks a diligent Administrative Assistant to support daily office operations and serve as the first point of contact for staff and visitors.

You will assist with document management, scheduling, HR tasks, and general office coordination to ensure smooth operations. Responsibilities include handling calls and emails, preparing letters and reports, maintaining filing systems, coordinating travel and events, and liaising with vendors.