Administrative Operations Coordinator

TAC Cooling Engineering Sdn Bhd; Penang; On-site; MYR 24,000 - 36,000; Full time

Job summary

TAC Cooling Engineering Sdn Bhd in Malaysia is seeking an Administrative Assistant to provide essential clerical support for daily operations. You will handle filing, data entry, correspondence, and document management across departments to keep projects on track.

Responsibilities include preparing quotes, invoices, PO/delivery orders, and coordinating with suppliers and internal teams. Strong organizational skills and attention to detail are required.

Qualifications

• SPM or equivalent qualification is required.
• Diploma is an advantage.
• Proficient with Word, Excel, and email apps.
• Strong communication and time-management skills.
• Ability to work independently and in a team.

Responsibilities

• Perform daily admin and clerical tasks including filing, photocopying, scanning, and document management.
• Prepare quotations, invoices, purchase orders, and delivery orders.
• Handle calls, emails, correspondence, and customer enquiries.
• Maintain accurate records of documents, transactions, and project files.
• Assist with data entry, reports, and updating company records.
• Coordinate with suppliers, subcontractors, customers, and internal teams.
• Assist in tender preparation, claims submission, and tracking documentation.
• Monitor office supplies and arrange purchases.
• Support management with scheduling and meetings.
• Perform other duties as assigned by management.

Skills

Communication

Organization

Time management

Multitasking

Teamwork

Independent work

Education

SPM or equivalent

Diploma (advantage)

Tools

Microsoft Word

Microsoft Excel

Email applications

Job description

TAC Cooling Engineering Sdn Bhd in Malaysia is seeking an Administrative Assistant to provide essential clerical support for daily operations. You will handle filing, data entry, correspondence, and document management across departments to keep projects on track.

Responsibilities include preparing quotes, invoices, PO/delivery orders, and coordinating with suppliers and internal teams. Strong organizational skills and attention to detail are required.