Administrative Officer: Records, Payroll & Operations

Private Advertiser; Kajang , Bandar Baru Bangi, Serdang; On-site; MYR 30,000 - 55,000; Full time

Job summary

Private Advertiser is seeking an organised Admin Assistant to support daily administrative and operational activities. You will manage records, prepare reports and handle communication across the business.

With 1–2 years in administration and a strong eye for detail, you will use Microsoft Office to keep databases accurate, coordinate meetings, assist payroll, and help with recruitment and stakeholder liaison in a busy plantation setting.

Qualifications

• Minimum SPM qualification; Diploma or Degree in Business Administration, Management, Accounting, or related fields is preferred.
• Strong organisational and multitasking skills are required.
• Good command of Bahasa Malaysia & English, both written and spoken.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Able to work independently with minimal supervision.
• Experience in plantation, agriculture, construction, logistics, or related industries will be an added advantage.

Responsibilities

• Maintain and organise company records, files, contracts, and administrative documents.
• Prepare reports, correspondence, invoices, quotations, and operational documentation.
• Coordinate meetings, appointments, and travel arrangements for management.
• Handle incoming and outgoing communications via telephone, email, and official correspondence.
• Perform data entry and maintain accurate records in company databases and spreadsheets.
• Assist in payroll preparation, attendance records, and employee documentation.
• Support recruitment administration and foreign worker documentation when required.
• Monitor and maintain office supplies, stationery, and equipment.
• Liaise with government agencies, suppliers, contractors, and plantation stakeholders when necessary.
• Assist management in tracking plantation operational records, fuel usage reports, machinery records, and other related documentation.

Skills

Attention to detail

Organisational skills

Multitasking

Independence

Integrity & confidentiality

Education

Diploma or Degree in Business Administration/Management/Accounting

Minimum SPM qualification

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Private Advertiser is seeking an organised Admin Assistant to support daily administrative and operational activities. You will manage records, prepare reports and handle communication across the business.

With 1–2 years in administration and a strong eye for detail, you will use Microsoft Office to keep databases accurate, coordinate meetings, assist payroll, and help with recruitment and stakeholder liaison in a busy plantation setting.