Administrative Executive (Academic Support)

Wesley Methodist School (Bandar Seri Coalfields); Sasaran; On-site; MYR 3,200 - 5,200; Full time

Job summary

Wesley Methodist School Bandar Seri Coalfields is seeking an Administrative Executive (Academic Support) to lead admissions, enrolment and marketing initiatives and build partnerships with local communities to support enrolment growth. You will handle front desk duties, maintain student records, communicate with parents, and assist in administration and events with integrity and Methodist values.

The role requires a Diploma and 2 years of clerical experience, plus strong English and MS Office

Qualifications

• Minimum Diploma in Business Administration or equivalent.
• 2 years of experience in a clerical position.
• Good English written and verbal communication skills.
• Strong communication skills; ability to interact productively with supervisors, peers and subordinates.
• Proficient in the use of computers, including accounting software, database software, document management software and Microsoft Office.
• Able to work independently.
• Positive attitude towards work, self-disciplined and self-motivated.
• Strong interpersonal, communication, and presentation abilities.
• Analytical and strategic thinking with data-driven decision-making ability.
• Excellent command of English; multilingual skills - Mandarin is an advantage.
• A heart for education and alignment with Methodist values of integrity, respect for life, excellence with humility, and God-centredness.

Responsibilities

• Liaising with government department for permits and reports.
• Front desk duties: answer calls, enquiries, admissions, and appointments.
• Update students’ data, records, class lists and ensure student files are complete.
• Prepare students’ leaving documents and assist in attendance records.
• Forms creation and documentation filing for academics and operations.
• Prepare circulars, letters, notices via email, hardcopies, WhatsApp.
• Update Notice Boards and post new notices, memos and posters.
• Assist teachers with stationery, equipment requests and room arrangements.
• Support in school events.
• Perform other tasks as required by Management.

Skills

Communication

Interpersonal skills

Analytical thinking

Data-driven decisions

English proficiency

Education

Diploma in Business Administration

Tools

Microsoft Office

Accounting software

Database software

Document management software

Job description

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Administrative Executive (Academic Support)

LOCATION: BANDAR SERI COALFIELDS, SUNGAI BULOH

Wesley Methodist School Bandar Seri Coalfields (Private) (WMSBSCP) is seeking a purpose-driven and strategic Admissions, Enrolment & Marketing Manager to lead student recruitment and relationship-building initiatives with excellence, professionalism, and integrity.

As the school continues to grow, this role will also include developing outreach (business development) opportunities and cultivating partnerships with local communities to support enrolment growth and strengthen the school’s presence.

Key Responsibilities:

1. Liaising with government department:

JPN – Renew and apply permits for teachers, staff, board members and school

JPN – SMIPS report submission

JPN – School applications for events/field trip/fund raising

MBI – School’s permit renewal and canteen’s permit renewal

2. Front Desk Duties:

Answer incoming calls, walk-in requests from existing parents, ex-students and clients for enquiries, admissions and booking appointment for Principal, Vice Principal and teachers

Compile all comments and document feedback from parents.

Update and upkeep students’ data, records, class list and ensure students file is complete

Prepare students’ leavers documents – school leaving certificate, other certificates

Assist in students’ attendance record

4. Administration Work:

Forms creation / letters including assigning reference numbers and alignment of letters / forms

Documentation filing for all documents about academics and operations

Prepare circulars / letters / notice from school to distribute to parents and students via e-mail, hardcopies, WhatsApp

Check, update and take down information on Notice Boards for all floors including putting up new notices, announcements, memos and posters

Assist teachers in stationery, equipment requests and rooms arrangement request

5. School Events:

To assist in school events

6. Perform any other tasks as and when required by Management

Job Requirements:

Minimum Diploma in Business Administration or equivalent

2 years of experience in a clerical position

Good English written and verbal communication skills

Strong communication skills; ability to interact productively with supervisors, peers and subordinates

Proficient in the use of computers, including accounting software, database software, document management software and Microsoft Office

Able to work independently

Positive attitude towards work, self-disciplined and self-motivated

Strong interpersonal, communication, and presentation abilities.

Analytical and strategic thinking with data-driven decision-making ability.

Excellent command of English; multilingual skills - Mandarin is an advantage.

A heart for education and alignment with Methodist values of integrity, respect for life, excellence with humility, and God-centredness.

Safeguarding Commitment

The Methodist Council of Education and Wesley Methodist School are committed to safeguarding and promoting the welfare and safety of our students. All applicants must be willing to undergo appropriate child protection screening