Finance & HR Executive

VISTEK SDN. BHD.; Iskandar Puteri; On-site; MYR 56,000 - 89,000; Full time

Job summary

VISTEK SDN. BHD. seeks a proactive Finance & HR Executive to support our Malaysia-based office. You will manage full-set accounts under Singapore standards while overseeing HR and payroll under the Malaysian Employment Act.

This dual-role offers exposure to audit coordination, payroll processing, policies maintenance, and end-to-end staff onboarding in a busy administrative environment.

Qualifications

• Diploma in Accounting with at least 2 years' full-set accounts experience.
• Prior HR experience is highly preferred.
• Proficiency in Microsoft Office Suite.
• Ability to manage multiple tasks and meet deadlines.
• Strong interpersonal and communication skills.

Responsibilities

• Prepare, administer and manage full-set accounts using Auto-count.
• Coordinate with Project Department on claims and payments.
• Oversee payroll processing and statutory contributions.
• Maintain HR records and staff onboarding/offboarding.
• Assist in hiring, policy updates and office administration.
• Support external auditors and tax agents with required documents.
• General office maintenance and ad-hoc tasks.

Skills

Accounting

HR management

Payroll processing

Microsoft Office

Education

Diploma in Accounting

Tools

Auto-count

Microsoft Office

Job description

We are seeking a proactive and detail-oriented Finance & HR Executive to support our Singapore office operations. In this dual-function role, you will manage full-set accounts according to Singapore financial and tax standards, while overseeing human resource and payroll functions compliant with the Malaysian Employment Act.

Job Duties & Responsibilities:

Finance Duties:

• To produce, administer and manage Account Software (Auto-count).
• Handle full set accounts.
• Work and coordinate with Project Department on matters relating to claims submission and payments.
• Handle queries from internal auditors, external auditors and corporate tax agents or government agencies and to provide required documents.
• To provide proper filing works for all related accounting documents.
• To provide administrative/ad-hoc support timely and accurately.
• All other relevant accounting duties not specifically described herein.
• Any other ad-hoc task assigned.

HR Duties:

Oversee and supervise daily workflows of both the Finance and HR departments.

Full spectrum of HR functions including but not limited to:

• o Maintain and update the Employee Handbook and company policies to ensure they remain compliant with the Malaysian Employment Act and latest labour regulations.
• o Execute monthly payroll processing and ensure accurate, timely submission of statutory contributions.
• o Manage annual income tax filling.
• o Assist in the hiring process by managing job postings, screening resumes and arranging interview schedules between candidates and department heads.
• o Manage the end-to-end staff onboarding and offboarding process, including orientation and equipment handover.
• o Maintain Employee handbook and policies.
• o Track staff attendance and maintain updated, strictly confidential employee personal files (both digital and physical)

Oversee general office maintenance and management of stationery and pantry supplies etc.

Any other ad-hoc task assigned.

Note: The above list of scope of work is not exhaustive and may be reviewed and revised by the Management/Company from time to time as deemed necessary.

Requirements:

Minimum Diploma in Accounting with at least 2 years of proven experience managing full-set accounts.

Prior work experience in Human Resources is highly preferred and will be considered a significant advantage.

Proficiency in Microsoft Office Suite

Proven ability to manage and prioritize multiple tasks and meet strict reporting deadlines.

Strong interpersonal and communication skills; capable of working effectively both as a team player and independently.

Highly organized with meticulous attention to detail, a positive attitude, and a proactive approach to learning.

Additional Information:

Working hours: Monday to Friday, 8.30 am to 6.00 pm

Salary: Commensurate with work experience and qualifications.