Admin Assistant

Bureau Veritas (M) Sdn Bhd; Malacca City; On-site; MYR 20,000 - 27,000; Full time

Job summary

Bureau Veritas Malaysia is seeking an Administration Officer to support survey operations and general office duties. The role requires handling clerical tasks, invoicing, and coordinating with surveyors to meet customer requirements.

Ideal candidates will have 1–2 years of experience, a minimum SPM qualification, and strong communication skills. The position involves interacting with customers and maintaining records in a fast-paced environment.

Qualifications

• Must have at least SPM or equivalent.
• 1–2 years of working experience.
• Able to work independently with minimal supervision.
• Proficient in handling office equipment including phones and printers.
• Good interpersonal, communication and documentation skills.

Responsibilities

• Generate survey reports based on surveyor’s findings.
• Perform clerical tasks (filing, printing, photocopying, scanning, emailing, posting).
• Liaise with surveyors to ensure customers’ requirements are met.
• Prepare invoices and related documents/reports where applicable.
• Maintain good rapport with customers and uphold the company’s dignity.
• Assist Surveyors, Operations staff, and updating customers as needed.
• Respond to customer inquiries promptly and professionally.

Skills

Administration

Data entry

Customer service

Office equipment

Documentation

Education

SPM or equivalent

Tools

MS Office

Job description

Our people are ambitious and humble, believing in what they do and convinced that our purpose is shaping a world of trust. With responsibility and openness, they daily serve our 400.000 clients in 140 countries, to bettering society. Across all our businesses and countries, each one of our people leaves their mark in shaping society.

> We believe that leaving a mark is a true challenge and opportunity for every one of us.

> We believe that leaving a mark is a sign of trust and impact.

> We believe that leaving a mark is a bond with the future.

> We believe that leaving a mark is proof of growth and development.

Being part of the BV family, is more than just working, it’s being convinced that you will leave your mark... in shaping a world of Trust.

Join an inclusive, flexible and diverse company where you can thrive while contributing to positively transforming the world, we live in.

Responsibilities (Obligation to ensure that the action is taken):

• Generate survey reports based on surveyor’s findings
• Perform all clerical’s jobs (filing, printing, photocopy, scanning, binding, faxing, emailing, posting/courier, typing and etc)
• Close liaison with surveyors in ensuring customers’ requirements are met
• To prepare invoice and other necessary documents /reports where applicable
• Work within allocated frame
• To report immediately to Branch Manager of any problem / irregularities observed
• To maintain good rapport with customers
• To uphold Company’s dignity at all times
• To maintain and good care of documents, records, files, office and assets
• To assist Surveyors, Operation Executive, Operation Manager to updating customers.
• To reply to customer enquiries where and when necessary.
• Close liaison with vendor for office maintenance (photocopy machine, facsimile, etc )
• Perform any other related duties that the higher authority may assign from time to time.

Requirements:

• Candidate must possess at least a SPM or equivalent
• Minimum 1 to 2 years working experience
• Responsible and able to work independently with minimum supervision.
• Must be proficient in handling office equipment including complex multiple lined telephones, printers, photocopy machines, etc.
• Good interpersonal, communication and documentation skills
• Ability to interact with people in a positive and courteous manner

Our people are ambitious and humble, believing in what they do and convinced that our purpose is shaping a world of trust. With responsibility and openness, they daily serve our 400.000 clients in 140 countries, to bettering society. Across all our businesses and countries, each one of our people leaves their mark in shaping society.

> We believe that leaving a mark is a true challenge and opportunity for every one of us.

> We believe that leaving a mark is a sign of trust and impact.

> We believe that leaving a mark is a bond with the future.

> We believe that leaving a mark is proof of growth and development.

Being part of the BV family, is more than just working, it’s being convinced that you will leave your mark... in shaping a world of Trust.

Join an inclusive, flexible and diverse company where you can thrive while contributing to positively transforming the world, we live in.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Established in 1828, Bureau Veritas is a global leader in conformity assessment and certification services in the areas of quality, health and safety, environment and social responsibility (QHSE) with skilled employees located in more than 1,400 offices and laboratories in 140 countries.

Bureau Veritas Group, with the different set of services; Inspection, testing, audit, certification, risk management, outsourcing, consulting and training services, is servicing customers across the globe.

Bureau Veritas Malaysia on the other hand, was incorporated in 1987 offering an end-to-end solution to customers in almost all the service lines of the Bureau Veritas Group.

Established in 1828, Bureau Veritas is a global leader in conformity assessment and certification services in the areas of quality, health and safety, environment and social responsibility (QHSE) with skilled employees located in more than 1,400 offices and laboratories in 140 countries.

Bureau Veritas Group, with the different set of services; Inspection, testing, audit, certification, risk management, outsourcing, consulting and training services, is servicing customers across the globe.

Bureau Veritas Malaysia on the other hand, was incorporated in 1987 offering an end-to-end solution to customers in almost all the service lines of the Bureau Veritas Group.

What can I earn as an Administration Officer