Admin Support Protégé Trainee

hitachi; Kuala Lumpur; On-site; MYR 45,000 - 71,000; Full time

Benefits offered by this job

Internal networking

Global digitization

Permanent contract

Job summary

Hitachi Rail STS Malaysia is seeking an Administration & Facilities professional to support the Administrative & Operations Department. The role involves clerical duties, filing, travel arrangements and office supplies management to ensure smooth operations.

The ideal candidate holds a degree in Business Management or related field, is proficient in Microsoft Office and PowerPoint, and shows strong communication, initiative, and organizational skills for a collaborative global team.

Qualifications

• Degree in Business Management, Business Administration, Office Management, or related field.
• Proficient in Microsoft Office tools.
• Strong communication, proactive and organized.

Responsibilities

• Provide administrative support mainly to the Administrative & Operations Department.
• Carry out clerical duties and administrative processes.
• Maintain filing, typing, copying, scanning and travel arrangements.
• Coordinate office supplies, mail handling and recordkeeping.

Skills

Microsoft Office

PowerPoint

Communication

Organization

Education

Degree in Business Management or related field

Job description

Location: Kuala-Lumpur, Malaysia

Job ID: R0143717

Date Posted: 2026-09-08

Company Name: HITACHI RAIL STS MALAYSIA SDN. BHD.

Profession (Job Category): Administration & Facilities

Job Schedule: Full time

Remote: No

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there's something for everyone to get stuck into. And that's where you come in.

Job Description

As Hitachi Rail STS, we are advancing rail signalling and safety solutions to ensure safe and efficient railway operations worldwide.

Our technologies help to bring billions of people reliably to their destinations by rail every year - making sustainable mobility a reality.

Key Responsibilities

• Provide administrative support mainly to the Administrative & Operations Department (e.g., filings, document formatting, recordkeeping , travel, office supply, mail )
• Implement clerical duties and administrative processes.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Receive, sort, and distribute the mail.
• Maintain computer and manual filing systems.
• Maintain contact lists.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Coordinate repairs of office equipment.
• Photocopy and print out documents on behalf of other colleagues.
• Handle sensitive information in a confidential manner.
• Provide polite and professional communication.
• Collecting data and maintaining database.
• Provide administrative support to internal teams.
• Facilitating effective internal communications.
• Overall
• Any other duties that may arise from time to time

Education and Experience

• Degree in Business Management , Business Administration, Office Management, or related field .

Knowledge / Skills

• Proficient in Microsoft Office tools .
• Creative and proficient in PowerPoint editing and presentation .
• Good communication , creative, proactive, detail- oriented and organized .

Personal Attributes

• Detail-oriented: Ensures accuracy in tasks and maintains high standards in all work.
• Proactive: Takes initiative and is eager to learn and take on new challenges.
• Organized: Manages files, templates, and tasks systematically.
• Team Player: Works well with others and contributes to a positive team environment.
• Integrity: Handles sensitive information with discretion and integrity.
• Communication: Communicates clearly and professionally, both verbally and in writing.

Benefits

• Stronger together : Networking through internal networks and working in international teams
• Our drive: Together, we are laying the foundations for the digitization of the rail around the world, to get people safely to their destinations and to their loved ones!
• Attractive conditions: A secure and permanent job with a global company

Notes

Equal opportunities and self-determined participation of severely disabled persons and persons of equal status as well as respectful cooperation are firmly anchored principles within Hitachi Rail and its subsidiaries. We also aim to offer all our equal opportunities to start a career and to receive training and further education in our company. We consciously promote diversity and togetherness in our teams

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

For further information about Hitachi Rail as an employer visit us on www.hitachirail.com/careers