Admin Support Protégé Trainee

Hitachi Automotive Systems Americas, Inc.; Kuala Lumpur; On-site; MYR 39,000 - 67,000; Full time

Benefits offered by this job

Networking

International teams

Permanent contract

Job summary

Hitachi Rail STS Malaysia Sdn. Bhd. is seeking a detail-oriented administrative professional to provide comprehensive support to the Administrative & Operations Department in Kuala Lumpur.

The role covers filings, travel arrangements, and daily office tasks, ensuring accurate recordkeeping and efficient processes. The successful candidate will have a degree in business administration or related field, strong Microsoft Office skills, and the ability to communicate clearly with internal teams.

Qualifications

• Degree in Business Management, Business Administration, Office Management, or related field.
• Strong communication and organizational skills required.
• Experience with standard office procedures is preferred.

Responsibilities

• Provide administrative support primarily to the Administrative & Operations Department, including filings and recordkeeping.
• Coordinate travel arrangements, office supplies, and mail handling.
• Carry out clerical duties such as filing, typing, copying, binding, and scanning.
• Maintain contact lists, filing systems, and inventory of supplies.
• Support internal teams and facilitate effective internal communications.
• Handle confidential information with discretion and professionalism.

Skills

Communication skills

Detail-oriented

Team collaboration

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

PowerPoint

Job description

Location: Kuala-Lumpur, Malaysia
Job ID: R0143717
Date Posted: 2026-09-08
Company Name: HITACHI RAIL STS MALAYSIA SDN. BHD.
Profession (Job Category): Administration & Facilities
Job Schedule: Full time
Remote: No

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description

AsHitachi Rail STS, we are advancing rail signalling and safety solutions to ensure safe and efficient railway operations worldwide. Our technologies help to bring billions of people reliably to their destinations by rail every year – making sustainable mobility a reality.

Key Responsibilities

• Provide administrative support mainly to the Administrative & Operations Department (e.g., filings, document formatting, recordkeeping, travel, office supply, mail)
• Implement clerical duties and administrative processes.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Receive, sort, and distribute the mail.
• Maintain computer and manual filing systems.
• Maintain contact lists.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Coordinate repairs of office equipment.
• Photocopy and print out documents on behalf of other colleagues.
• Handle sensitive information in a confidential manner.
• Provide polite and professional communication.
• Collecting data and maintaining database.
• Provide administrative support to internal teams.
• Facilitating effective internal communications.
• Other duties may arise from time to time.

Qualification, Education and Experience

• Degree in Business Management, Business Administration, Office Management, or related field.

Knowledge/ Skills

• Proficient in Microsoft Office tools.
• Creative and proficient in PowerPoint editing and presentation.
• Good communication, creative, proactive, detail-oriented and organized.

Personal Attributes

• Detail-oriented: Ensures accuracy in tasks and maintains high standards in all work.
• Proactive: Takes initiative and is eager to learn and take on new challenges.
• Organized: Manages files, templates, and tasks systematically.
• Team Player: Works well with others and contributes to a positive team environment.
• Integrity: Handles sensitive information with discretion and integrity.
• Communication: Communicates clearly and professionally, both verbally and in writing.

Benefits

• Stronger together: Networking through internal networks and working in international teams
• Our drive: Together, we are laying the foundations for the digitization of the rail around the world, to get people safely to their destinations and to their loved ones!
• Attractive conditions: A secure and permanent job with a global company

Equal opportunities and self-determined participation of severely disabled persons and persons of equal status as well as respectful cooperation are firmly anchored principles within Hitachi Rail and its subsidiaries. We also aim to offer all our equal opportunities to start a career and to receive training and further education in our company. We consciously promote diversity and togetherness in our teams.

We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

About us

Our motivation is the mobility turnaround. To achieve this, our teams find innovative products and solutions that ensure the operation and reliability of the entire rail network and increase capacities on the rails. Our projects are diverse. To make our teams even stronger, we are looking for your support.