Admin & Purchasing Assistant

LOAF ADAM SDN BHD; Johor Bahru; On-site; MYR 30,000 - 54,000; Full time

Benefits offered by this job

Annual Increment & Bonus

Staff Meal

Medical Outpatient Benefit

Medical Insurance

Job summary

LOAF ADAM SDN BHD in Johor Bahru is seeking a Purchasing Assistant to support PO processing, supplier quotations, and inventory coordination. The role involves sourcing, price comparisons, and maintaining accurate records across purchasing documents and supplier databases.

The successful candidate will have a minimum STPM or Diploma in related fields, be proficient in Microsoft Office, and demonstrate strong organizational and communication skills in a fast-paced environment.

Qualifications

• Minimum STPM, Diploma, or equivalent qualification in Business Administration, Supply Chain Management, Purchasing, or a related field.
• Fresh graduates are encouraged to apply; previous admin or purchasing experience is an added advantage.
• Proficient in Microsoft Excel and Word.
• Good organisational skills with strong attention to detail and accuracy.
• Good communication and interpersonal skills when dealing with suppliers and internal departments.
• Able to multitask, prioritise assignments, and meet deadlines in a fast-paced working environment.

Responsibilities

• Assist in preparing and processing POs, quotations, DOs, invoices, and other purchasing documents.
• Assist in sourcing products and materials, requesting supplier quotations, and comparing prices.
• Coordinate and follow up with suppliers on order confirmations, product availability, delivery schedules, and outstanding orders.
• Maintain accurate and organised records of purchasing documents, supplier information, invoices, DOs, and admin files.
• Monitor inventory levels and coordinate stock replenishment with relevant departments to prevent shortages.
• Update purchasing trackers, inventory records, supplier databases, asset lists, and price comparison reports.
• Liaise with Finance and related departments to ensure purchasing docs are complete and submitted on time.
• Provide daily admin support, including data entry, filing, record management, and general office coordination.
• Assist in handling purchasing requests from operational departments to ensure timely procurement.
• Maintain confidentiality, professionalism, and accountability while performing other admin/purchasing duties assigned by Management.

Skills

Microsoft Excel

Microsoft Word

Organisational skills

Attention to detail

Communication skills

Education

STPM / Diploma or equivalent qualification in Business Administration / Supply Chain / Purchasing

Tools

Microsoft Office

Job description

Assist in preparing and processing Purchase Orders (PO), quotations, supplier comparisons, invoices, Delivery Orders (DO), and other purchasing documents accurately and efficiently.

Assist in sourcing products and materials, requesting supplier quotations, and comparing prices to support cost-effective purchasing decisions.

Coordinate and follow up with suppliers on order confirmations, product availability, delivery schedules, and outstanding orders.

Maintain accurate and organised records of purchasing documents, supplier information, invoices, delivery orders, and administrative files.

Monitor inventory levels and coordinate stock replenishment with relevant departments to prevent shortages and ensure smooth daily operations.

Update and maintain purchasing trackers, inventory records, supplier databases, asset lists, and price comparison reports.

Liaise with Finance and relevant departments to ensure purchasing documentation is complete, accurate, and submitted on time.

Provide daily administrative support, including data entry, document preparation, filing, record management, and general office coordination.

Assist in handling purchasing requests from operational departments, ensuring timely procurement and delivery of required materials.

Maintain confidentiality, professionalism, and accountability while performing other administrative and purchasing-related duties assigned by the Management.

Requirements:

Minimum STPM, Diploma, or equivalent qualification in Business Administration, Supply Chain Management, Purchasing, or a related field.

Fresh graduates are encouraged to apply. Previous experience in administration or purchasing is an added advantage.

Proficient in Microsoft Office, particularly Excel and Word.

Good organisational skills with strong attention to detail and accuracy.

Good communication and interpersonal skills when dealing with suppliers and internal departments.

Able to multitask, prioritise assignments, and meet deadlines in a fast-paced working environment.

Responsible, proactive, reliable, and willing to learn.

Able to work independently with minimal supervision and collaborate effectively with team members.

Annual Increment & Bonus

Staff Meal

Medical Outpatient Benefit

Medical Insurance

What can I earn as a Purchasing Assistant