Admin - Operations Intern (August 2026 Intake)

REFORM Digital; Subang Jaya; On-site; MYR 13,000 - 20,000; Part time

Benefits offered by this job

Mentorship from senior professionals

Convenient location near SS15 LRT

Job summary

Jora Malaysia is offering an Admin & Operations Intern position for the August 2026 intake. The role supports day-to-day administrative and operational activities across departments and helps with recruitment coordination, document management, invoicing, and records organization.

You will gain hands-on experience in a fast-paced environment, working with multiple teams and contributing to employee engagement initiatives and smooth daily operations.

Qualifications

• Diploma or Bachelor's Degree in HR, Business Administration, Finance or related field preferred.
• Good verbal and written communication in English and Bahasa Malaysia.
• Proactive, responsible, and eager to learn with a growth mindset.

Responsibilities

• Assist recruitment activities: postings, resume screening, interview scheduling, candidate communication.
• Maintain HR records and recruitment trackers.
• Support planning of employee engagement activities and team events.
• Organise invoices, receipts, payment records and communicate timelines with vendors.
• Update internal trackers, spreadsheets and company records.
• Follow up with employees and managers to ensure tasks are completed.
• Perform data entry and filing.
• Assist with scheduling meetings and day-to-day operations.
• Provide admin support to teams and take on ad hoc duties.

Skills

Communication skills

Organizational skills

Multitasking

Bilingual English/Bahasa Malaysia

Education

Diploma or Bachelor's Degree in HR/Business Admin/Finance

Tools

Google Sheets

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Admin - Operations Intern (August 2026 Intake)

We are seeking an enthusiastic Admin & Operations Intern to join our team for our August 2026 intake (preferably available to start in early or mid-August). In this role, you will support the day-to-day administrative and operational activities across various departments, assisting with recruitment coordination, document management, invoice and record organization, meeting coordination, and employee engagement initiatives.

You will play an integral part in ensuring smooth daily operations through effective communication, coordination, and organizational support while gaining hands‑on experience in a collaborative and fast-paced working environment.

Responsibilities

• Assist with recruitment activities, including posting job advertisements, screening resumes, scheduling interviews, and communicating with candidates.
• Maintain HR records, recruitment trackers, and related documents.
• Support the planning and coordination of employee engagement activities, team events, and internal initiatives.
• Organize invoices, receipts, payment records, assist in communicating payment timelines with KOLs and vendors and other finance-related documents.
• Update internal trackers, spreadsheets, and company records accurately.
• Follow up with employees, hiring managers, and internal teams to ensure documents and tasks are completed on time.
• Perform data entry and maintain organized filing systems.
• Assist with scheduling meetings, appointments, and other day-to-day operational tasks.
• Provide operational and administrative support to the teams.
• Perform other ad hoc duties assigned by the team.

Qualifications

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Finance, or a related field is preferred.
• Good verbal and written communication skills in English and Bahasa Malaysia.
• Strong communication and interpersonal skills, with the ability to work effectively with people across different teams.
• Excellent organizational and multitasking abilities, with strong attention to detail.
• Proficient in Google Workspace, particularly Google Sheets.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Proactive, responsible, and eager to learn with a positive attitude and growth mindset.

What's In Store For You

• This is a paid internship for those who want to expand their knowledge and skills in a real work environment.
• Mentorship and guidance from senior professionals.
• Conveniently located near SS15 LRT Station.

• Work from home