Admin Officer - Inventory

Truwater; Sungai Buloh; On-site; MYR 33,000 - 47,000; Full time

Job summary

Truwater in Sungai Buloh seeks an Inventory Executive to join our factory team. You will manage raw materials and processed parts for Cooling Tower production, ensuring accurate storage, timely stock movements, and smooth material flow for local and regional projects.

Ideal candidates have a Diploma or Degree in Engineering, Logistics, or Supply Chain, with 1–2 years in inventory roles. Proficiency in MS Office and basic Mandarin/English is a plus.

Qualifications

• Diploma or degree in engineering, logistics, supply chain, or related field.
• 1–2 years in inventory management or warehouse operations.
• Knowledge of cooling tower components is an advantage.
• Strong organizational and problem-solving skills with attention to detail.
• Proficient in Microsoft Office; experience with inventory management systems is a plus.
• Good communication in English, Bahasa Malaysia, and Mandarin.
• Willing to be based full-time at Sungai Buloh factory.

Responsibilities

• Enter stock movements accurately in ERP or inventory system.
• Prepare and maintain inventory documents (MRFs, delivery notes, transfers).
• Organize physical and digital inventory files per ISO standards.
• Generate periodic stock reports (balance, aging, slow-moving items).
• Assist with internal stock checks, cycle counts, and audits.
• Support Inventory Assistant in monitoring stock levels.
• Ensure materials are labeled and documented for storage.
• Coordinate with cross-functional teams on inbound/outbound deliveries.
• Maintain inventory control forms and ISO docs.
• Assist with general clerical duties.
• Adhere to warehouse safety standards.
• Perform other duties as assigned.

Skills

Attention to detail

Organizational skills

Multilingual: English/Malay/Mandarin

Independent worker

Cross-functional collaboration

Education

Diploma or Degree in Engineering, Logistics, Supply Chain

Tools

MS Office (Excel, Word)

Inventory management systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The Role

We are seeking an Inventory Executive to join our factory team in Sungai Buloh. This role is vital to ensuring efficient management, organization, and control of both raw materials and processed parts for our Cooling Tower production. You will be responsible for proper storage, inventory accuracy, and supporting seamless material flow for local and Asia Pacific projects. If you have strong attention to detail, enjoy working in a dynamic manufacturing environment, and want to play a key role in optimizing inventory operations, we invite you to apply.

Key Responsibilities

• Perform accurate and timely data entry of stock-in, stock-out, and stock movement transactions into the ERP or inventory management system.
• Prepare and maintain inventory-related documents, including material request forms, delivery notes, transfer slips, and inventory adjustment records.
• Organize and manage all physical and digital inventory files in compliance with company and ISO standards.
• Generate periodic inventory reports (e.g., stock balance, aging stock, slow-moving items) for internal tracking and reporting purposes.
• Assist in coordinating documentation during internal stock checks, cycle counts, and annual inventory audits.
• Support the Inventory Assistant Executive in monitoring stock levels and highlighting low or excess inventory for further action.
• Ensure processed materials are documented and labelled correctly for efficient storage and retrieval.
• Work with cross-functional teams to ensure accurate documentation for incoming and outgoing material deliveries.
• Maintain and update inventory control forms, checklists, and ISO documentation under guidance.
• Support improvements in inventory record-keeping and documentation workflow.
• Assist with general clerical duties, including photocopying, filing, and document preparation.
• Comply with all warehouse safety, security, and procedural standards.
• Perform any other related administrative duties as assigned by the Inventory Assistant Executive.

Job Requirements

• Diploma or Degree in Engineering, Logistics, Supply Chain, or a related field.
• Minimum 1-2 years of experience in inventory management, warehouse operations, or material handling, preferably within a manufacturing or engineering environment.
• Knowledge of Cooling Tower components or industrial equipment parts is an advantage.
• Strong organizational and problem-solving skills, with excellent attention to detail.
• Proficient in Microsoft Office (Excel, Word); experience with inventory management systems is a plus.
• Good communication skills in English, Bahasa Malaysia, and Mandarin (for internal coordination purposes).
• Able to work independently, manage multiple priorities, and collaborate across departments.
• Familiar with warehouse best practices and safety standards.
• Willing to be based full-time at our Sungai Buloh factory.