Admin & Front Desk Coordinator - Malaysia

Premier Inn Hotels LLC (UAE); Petaling Jaya; On-site; MYR 20,000 - 24,000; Full time

Job summary

Premier Inn Hotels LLC (UAE) in Malaysia seeks a proactive Front Office/Office Assistant to handle reception and front desk duties, provide administrative support, and coordinate office operations at Bandar Sri Damansara. The role requires strong English and Bahasa Malaysia communication, MS Office proficiency, and teamwork.

Responsibilities include mail handling, records management, meeting coordination, pantry duties, and event support.

Qualifications

• Diploma/Degree in Business Administration, Office Management or related field.
• Fresh graduates or candidates with 1–2 years of related experience are encouraged to apply.
• Good command of English and Bahasa Malaysia (written and spoken).
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Good communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage time effectively.
• Positive attitude, reliable and willing to learn.
• Able to work independently and as part of a team.
• Customer service oriented, especially for receptionist duties.
• Must be a Malaysian citizen or possess valid working rights in Malaysia.

Responsibilities

• Answer and direct phone calls courteously.
• Greet and assist visitors and clients professionally.
• Handle incoming/outgoing mail and courier deliveries.
• Maintain a clean and organized front desk area.
• Perform data entry, filing, photocopying and scanning documents.
• Prepare simple reports and maintain office records.
• Assist in document control and storage.
• Provide clerical support to other departments, if required.
• Monitor and replenish office supplies.
• Coordinate meeting room bookings and basic setup.
• Assist with travel and meeting arrangements.
• Help manage inventory of office equipment or materials.
• Prepare welcome pack and workstation for new staff.
• Process staff name card printing and digital name cards.
• Schedule meetings and appointments as instructed.
• Relay messages accurately to staff.
• Coordinate internal communication for admin-related matters.
• Order fresh milk 2-3 times a week.
• Monitor stock levels and ordering of pantry items.
• Daily cleaning and maintenance of L6 coffee machine.
• Stock-keeping of plates, bowls, cutleries.
• Assist with physical setup for internal events and functions.
• Provide on-site support during events to ensure smooth operation.

Skills

Communication

Interpersonal skills

Multitasking

Time management

Willing to learn

Customer service

Education

Diploma/Degree in Business Administration

Tools

MS Office

Job description

Premier Inn Hotels LLC (UAE) in Malaysia seeks a proactive Front Office/Office Assistant to handle reception and front desk duties, provide administrative support, and coordinate office operations at Bandar Sri Damansara. The role requires strong English and Bahasa Malaysia communication, MS Office proficiency, and teamwork.

Responsibilities include mail handling, records management, meeting coordination, pantry duties, and event support.