ADMIN EXECUTIVE (INVOICING - INVENTORY)

Paragon Vest; Shah Alam; On-site; MYR 42,000 - 58,000; Full time

Benefits offered by this job

Free parking

Maternity leave

Work from home

Job summary

Paragon Vest Sdn Bhd is seeking an Admin Executive in Shah Alam to join a team focused on sales administration, invoicing, and inventory control. You will verify billing, manage pricing, and coordinate with logistics to ensure timely dispatch of goods.

The role requires a Diploma/Degree in a related field and 1–2 years' experience in admin or inventory. Proficiency in Excel and Xilnex is advantageous, with strong organizational skills and independence.

Qualifications

• Diploma/Degree in Business Administration, Accounting, Supply Chain Management or related field.
• 1–2 years of Admin, Invoicing or Inventory experience preferred.
• Experience using Xilnex is an advantage.
• Proficient in Microsoft Excel and basic office software.
• Good organisational, numerical and communication skills.
• Detail-oriented, responsible and able to work independently.

Responsibilities

• Process Sales Orders/Requests and verify billing documents.
• Check invoices against purchase orders and supporting documents.
• Rectify pricing, quantity and total discrepancies.
• Coordinate with Logistics for timely dispatch of goods.
• Update product pricing in the system.
• Manage product returns and CN/DN documentation.
• Maintain proper filing and documentation.
• Monitor and update inventory movements and records.
• Maintain accurate inventory data.
• Monitor stock and assist with loss prevention.
• Report stock issues and place product orders when required.
• Prepare reports on depleted and unusable products.

Skills

Good organisational skills

Numerical skills

Communication skills

Education

Diploma/Degree in Business Administration, Accounting, Supply Chain Management or related field

Tools

Xilnex

Microsoft Excel

Job description

Paragon Vest Sdn Bhd was established in 1993 and specializes in the licensing, distribution, and retail of internationally recognized sports and lifestyle brands across Malaysia, Singapore, Thailand, and Brunei. Our portfolio includes Peak, Brooks, Toread, Balega, & Prime, and other leading sports brands.

We are looking for a passionate and energetic Admin Executive to join our team. If you have a strong interest in sports marketing, brand activations, and event management, we'd love to hear from you.

KEY RESPONSIBILITIES

• Process Sales Orders/Requests and verify billing documents.
• Check invoices against purchase orders and supporting documents.
• Rectify discrepancies in pricing, quantity and total amounts.
• Coordinate with the Logistics Department for timely dispatch of goods.
• Update product pricing in the system.
• Manage product returns and CN/DN documentation.
• Maintain proper filing and documentation.
• Monitor and update inventory movements and records.
• Maintain accurate inventory data.
• Monitor stock and assist with loss prevention.
• Report stock issues and place product orders when required.
• Prepare reports on depleted and unusable products.

REQUIREMENTS

• Diploma/Degree in Business Administration, Accounting, Supply Chain Management or a related field.
• 1–2 years of experience in Admin, Invoicing or Inventory is preferred.
• Experience using Xilnex is an advantage.
• Proficient in Microsoft Excel and basic office software.
• Good organisational, numerical and communication skills.
• Detail-oriented, responsible and able to work independently.
• Free parking
• Maternity leave
• Work from home