Admin Executive (Full-Time)

ELIXR LABS SDN BHD; Johor Bahru; On-site; MYR 33,000 - 58,000; Full time

Benefits offered by this job

EPF, SOCSO & EIS

Annual Leave & Medical Leave

Performance-based salary increments

Career growth opportunities

Job summary

Elixr Labs Sdn Bhd is seeking a proactive Admin Executive to be the operational backbone of our growing wellness startup in Malaysia. You will handle day-to-day admin, liaise with government bodies, and ensure regulatory compliance with food industry requirements.

Join a lean team where initiative is rewarded, with room to grow as we expand across Malaysia. 9:00–18:00, full-time, and a focus on process, accuracy, and timely communication.

Qualifications

• Diploma or degree in business administration, management, or related field.
• 1+ year of administrative experience preferred; fresh graduates welcome.
• Confident in dealing with Malaysian government agencies.
• Proficient in Microsoft Excel, Word and Outlook.
• Bilingual in Bahasa Malaysia and English (written and spoken).

Responsibilities

• Manage day-to-day office operations, filing, documentation, and company records.
• Handle emails, phone calls, and correspondence professionally.
• Prepare purchase orders, quotations, invoices, and admin paperwork.
• Coordinate with service providers and external parties.
• Support onboarding, inventory, and production documentation.
• Monitor regulatory deadlines and ensure compliance with food industry requirements.
• Liaise with government bodies on food-related matters.

Skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Education

Diploma or Degree in Business Administration, Management, or related field

Job description

About the Role

Elixr Labs Sdn Bhd is a functional wellness brand expanding our operations in Malaysia. We're looking for a sharp, proactive Admin Executive to be the operational backbone of our team — someone who can keep things running smoothly, handle government and regulatory liaison confidently, and take ownership of day-to-day admin without needing to be micromanaged.

This role is ideal for someone who is resourceful, organised, and thrives in a fast-moving startup environment where no two days are the same.

What You'll Be Doing

General Administration

• Manage day-to-day office operations, filing, documentation, and company records
• Handle emails, phone calls, and correspondence professionally and promptly
• Prepare purchase orders, quotations, invoices, and administrative paperwork
• Coordinate with service providers, and external parties
• Support management with ad-hoc operational and administrative tasks
• Experience handling payroll, staff attendance, payslips, EPF, SOCSO, or EIS is a strong advantage
• Liaise with Malaysian government bodies on food-related matters including MESTI, KKM, KPDNK, SSM, and Jabatan Kastam
• Assist in preparing and submitting applications, renewals, and compliance documents
• Monitor regulatory deadlines and ensure the company remains up to date with food industry requirements
• Research and guide management on local food manufacturing regulations and licensing requirements

HR & Operations Support

• Monitor and maintain staff attendance records
• Assist with onboarding documentation and basic HR administration
• Support inventory, warehouse, and production documentation
• Coordinate between internal departments to ensure smooth daily operations

Who We're Looking For

• Diploma or Degree in Business Administration, Management, or a related field
• Minimum 1 year of administrative experience preferred — fresh graduates with strong initiative are welcome to apply
• Confident in dealing with Malaysian government agencies — knows how to navigate bureaucracy and follow up effectively
• Proficient in Microsoft Excel, Word, and Outlook
• Strong command of Bahasa Malaysia and English — both written and spoken (essential for government liaison)
• Highly organised, detail-oriented, and able to manage multiple tasks simultaneously
• Able to work independently and take ownership without constant supervision
• Experience in the food manufacturing, FMCG, or F&B industry is a strong advantage

Why Join Us

• Be part of a growing consumer wellness brand from the ground up — your work will have real, visible impact
• Gain exposure to food manufacturing operations, regulatory compliance, and brand building across multiple channels
• Work closely with the founder in a lean, fast-moving team where good work is noticed and rewarded
• Room to grow with the company as we scale across Malaysia and beyond
• EPF, SOCSO & EIS
• Annual Leave & Medical Leave
• Performance-based salary increments
• Career growth opportunities as the company expands
• Supportive and collaborative working environment
• Working Hours: 9:00 AM – 6:00 PM (Monday – Friday)
• Type: Full-Time, Permanent