Admin Executive

BlackRevo; Petaling Jaya; Hybrid; MYR 36,000 - 48,000; Full time

Benefits offered by this job

Travel bonus

Learning & development

Dental & optical

Mobile internet

Transport allowance

Medical claim

Job summary

BlackRevo in Selangor seeks an organized Office Administrator to keep records and SOPs, manage supplies, and coordinate events. You will work with Google Workspace and internal HR tools, ensuring accurate data entry and smooth operations daily.

We welcome SPM holders, fresh graduates, and non-degree holders. You should enjoy working with a young team, and be comfortable on camera for content and celebrations.

Qualifications

• Outgoing and energetic personality for events and guest interactions.
• Detail-oriented and responsible in handling receipts, dates and records.
• Organised; able to follow through on bookings, filing and tasks without chase.
• Comfortable with computers and Google Workspace (Docs, Sheets, Drive) and learning new systems.
• Familiar with AI tools such as ChatGPT to draft documents and SOPs.
• Able to communicate clearly with team, guests and vendors, in person and in writing.

Responsibilities

• Keep claims, leave records, SOPs and reports accurate and filed in HR system and Google Drive.
• Data entry behind records in Google Sheets and Lumen; ensure accuracy for HR and Finance.
• Draft and tidy documents and SOPs in Google Docs with AI tools; tailor to the company.
• Maintain stock and comforts in the office (snacks, drinks, stationery).
• Purchase and collect team needs; compare prices and keep receipts.
• Coordinate vendors and building management for cleaning, deliveries, maintenance, repairs.
• Welcome clients and guests, guide to meeting rooms and leave a positive impression.
• Assist teams with scheduling, meeting rooms and follow-ups; handle enquiries.

Skills

Outgoing and energetic

Detail-oriented

Organised

Proficient computer skills

AI tools (ChatGPT)

Clear communication

Front of camera experience

Driving licence and own transport

SPM holders welcome

Education

SPM holders

Fresh graduates

Non-degree holders

Tools

Google Workspace

Google Sheets

Lumen HR system

ChatGPT / AI tools

Job description

Keep the office running and make it feel like ours. You look after the records behind claims, leave and SOPs, keep snacks, supplies and vendors sorted, welcome clients and guests at the door, dress the office for every festival, and help run our outings and events. Our in-house HR system and AI tools take care of the repetitive filing, so your time goes to the people in the office and the things that make it a good place to work. We are a young, fun team, so you will be in front of the camera as often as behind it. Some of this is daily, some once a festival. SPM holders and fresh graduates are welcome to apply.

What you'll do

Records and documents

• Keep claims, leave records, SOPs and reports accurate, complete and filed in our HR system and Google Drive
• Do the data entry behind them in Google Sheets and in Lumen, our internal HR system, and check it twice, so the numbers HR and Finance rely on are right
• Draft and tidy documents and SOPs in Google Docs with AI tools such as ChatGPT, then make them ours

Office and supplies

• Keep the office stocked and comfortable: snacks, drinks, stationery and the small fixes that keep the day moving
• Purchase and collect what the team needs, compare prices, and keep receipts and records straight
• Coordinate vendors and building management for cleaning, deliveries, maintenance and repairs

Guests and scheduling

• Welcome clients and guests at the door, guide them to the room and make sure they leave with a good impression
• Help the teams with scheduling, meeting rooms and follow-ups
• Handle general enquiries that reach the office and pass them to the right person

Culture, events and content

• Decorate the office for festivals and celebrations, and set up for birthdays and milestones
• Plan and run company events and team activities with the Talent & Culture team: bookings, food, transport, materials and the day itself
• Take photos and short videos around the office and at events, and be in them when the content calls for it
• Bring ideas that make the office a better place to work

What we're looking for

• Outgoing and energetic: you enjoy people, celebrations and being part of a young team
• Detail-oriented and responsible: you notice the missing receipt and the wrong date before anyone else does
• Organised, and follows through on orders, bookings and filing without being chased
• Comfortable on a computer: operating systems, files and folders, and Google Workspace (Docs, Sheets, Drive), and quick to learn new systems
• Uses AI tools such as ChatGPT as a matter of course
• Able to communicate clearly with the team, guests and vendors, in person and in writing
• Comfortable in front of a camera, and happy to appear in our photos and videos
• Driving licence and own transport for errands (transport allowance is part of the package)
• SPM holders, fresh graduates and non-degree holders are welcome to apply
• Added advantage: understand Mandarin for Mandarin-speaking clients and guests

What we offer

• Travel bonus
• Learning & development
• Dental & optical
• Mobile internet
• Transport allowance
• Medical claim