Admin cum PA

EA Audio World Sdn Bhd; Selangor; On-site; MYR 45,000 - 78,000; Full time

Job summary

EA Audio World Sdn Bhd is seeking an organized Administrative Executive Cum Personal Assistant to ensure the smooth running of daily office operations. The role provides comprehensive administrative support across departments, including assisting the managing director and handling travel arrangements.

Responsibilities include procurement, invoicing, vendor management, and supporting internal sales on inquiries, with strong MS Office and SQL literacy, and a proactive, detail‑oriented mindset.

Qualifications

• Must possess at least SPM/STPM/‘A’ Level/Pre-U or equivalent.
• 2–3 years in administrative or PA role.
• Proficiency in SQL system and MS Office Suite.

Responsibilities

• Oversee general office administration and vendor coordination.
• Procurement of facility-related goods and services.
• Prepare daily invoices, delivery orders and related docs.
• Support customers and suppliers on inquiries.
• Handle vendor registration and maintain vendor data.
• Support internal sales on inquiries.
• Coordinate with China suppliers for orders and inquiries.
• Arrange CEO travel; book flights, stays and transport.
• Provide comprehensive PA and secretarial support to Director.
• Maintain Director’s office systems and data organization.

Skills

SQL proficiency

Microsoft Office

Organizational skills

Communication skills

Attention to detail

Discretion

Education

SPM/STPM or equivalent

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking a highly organized and proactive Administrative Executive Cum Personal Assistant to ensure the smooth and efficient running of our daily office operations. The successful candidate will provide comprehensive administrative support across various departments, playing a crucial role in maintaining workflow and supporting the team including the managing director.

Key responsibilities

Oversee general office administration, including managing supplies inventory, ensuring a tidy workspace, and coordinating with vendors and service providers.

Assist in the procurement of facility-related goods and services in accordance with company procedures.

Prepare daily invoice, delivery order and related documents.

Provide support to the customer and supplier on all enquiries.

Handle vendor registration and maintain updated vendor information in the system.

Provide support to the internal sales team on all enquiries.

Communicate with China supplier for ordering products and other enquiries.

Handle all the CEO's travel arrangements, including booking flights, accommodations, transportation and preparing travel itineraries.

Provide comprehensive personal assistant, day-to-day administrative and secretarial support to Director.

Maintain Director's office systems, including data management to ensure information is organized and easily accessible.

About you

Must possess at least SPM / STPM / "A" Level / Pre-U, Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, any field.

At least 2 - 3 years of work experience in an administrative and PA or similar role.

Proficiency in SQL system, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general computer literacy.

Strong organizational and communication skills.

Ability to multitask and work independently in a fast-paced environment.

High attention to detail and strong problem-solving skills.

Ability to handle sensitive information with discretion.

Proactive mindset and positive, team-oriented attitude.