Admin Assistant (Marketing Support)

Vibro Technologies (Malaysia) Sdn. Bhd.; Selangor; On-site; MYR 28,000 - 42,000; Full time

Job summary

Vibro Technologies (Malaysia) Sdn. Bhd. seeks an Admin Assistant (Marketing Support) to join our dynamic team. This full-time role provides essential administrative support to the marketing department, enabling campaigns and business objectives to run smoothly.

You will back the marketing team with documentation, data entry, event coordination, and social media management, helping ensure brand consistency and efficient daily operations in a fast-paced environment.

Qualifications

• Diploma or Degree in Marketing, Business Administration, or equivalent
• 1–2 years administrative experience
• Proficiency in Microsoft Office
• Ability to design simple materials using Canva or Adobe Creative
• Knowledge in social media and digital channels
• Strong written and verbal communication skills
• Meticulous attention to detail
• Able to work in fast-paced environment
• Ability to work independently and in a team
• Professional telephone etiquette and customer service
• Knowledge of copyright/IP related to marketing materials

Responsibilities

• Provide general administrative duties including documentation, data entry, filing and record keeping
• Manage office supplies, facilities and vendor relationships
• Support sales and marketing daily administrative tasks
• Assist in planning, coordinating and executing marketing campaigns
• Schedule and coordinate marketing events and meetings
• Assist in managing social media platforms and company website
• Monitor social media engagement and brand awareness initiatives
• Maintain marketing materials and digital files
• Assist with ad-hoc tasks from supervisor
• Maintain confidentiality and discretion in handling information

Skills

Attention to detail

Communication

Microsoft Office

Canva

Adobe Creative

Social media

Problem solving

Teamwork

Telephone etiquette

Education

Diploma in Marketing

Degree in Marketing or Business Administration

Tools

Microsoft Office

Canva

Adobe Creative Suite

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Vibro Technologies (Malaysia) Sdn. Bhd. is seeking an Admin Assistant (Marketing Support) to join our dynamic team. This is a full-time position that plays a crucial role in supporting our marketing department by ensuring smooth operational efficiency and enabling our marketing team to focus on strategic initiatives. You will be the backbone of our marketing operations, providing essential administrative support that directly contributes to the success of our marketing campaigns and business objectives.

Key responsibilities

• Provide general administrative duties including documentation, data entry, filing, record keeping and office coordination.
• Managing office supplies, facilities and vendor relationship.
• Support the sales and marketing daily administrative and operational tasks.
• Assists in planning, coordinating and executing marketing campaigns and promotional activities.
• Schedule and coordinate marketing events (eg. Exhibition, Seminar, Webinar), meetings and appointments.
• Assist in managing company’s social media platforms and manage company website.
• Monitor social media engagement and support brand awareness initiatives.
• Maintain and organize marketing materials, customer database and digital files.
• Assist in any-ad-hoc task that is assigned by the superior.
• Maintain confidentiality and handle sensitive company information with discretion

What we're looking for

• Diploma or Degree in Marketing, Business Administration, or equivalent in any field.
• At least 1 to 2 years of administrative experience is preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Able to design simple materials using Canva or Adobe Creative (or other design software is an advantage).
• Knowledge in social media (Facebook, LinkedIn and etc.) and digital communication channel.
• Strong written and verbal communication skills, self-driven and details oriented.
• Meticulous attention to detail and accuracy in all administrative tasks.
• Able to work in fast-paced environment and excellent in problem-solving.
• Ability to work independently and as part of a collaborative team environment.
• Professional telephone etiquette, excellent customer service skills and managing databases .
• A positive attitude, flexibility and willingness to learn new skills and adapt to changing priorities.
• Knowledge of copyright, trademark, and intellectual property (IP) principles related to marketing, branding, and digital content.
• Understanding of the proper use and licensing of images, fonts, videos, music, and other digital assets.
• Awareness of copyright compliance and best practices when creating and publishing marketing materials.
• Ability to ensure marketing content complies with brand guidelines and applicable intellectual property regulations.