Accounts Executive cum Personal Assistant

Advocart Marketing Sdn Bhd; Shah Alam; Hybrid; MYR 39,000 - 73,000; Full time

Benefits offered by this job

Yearly Bonus

Hybrid working

Supportive environment

Practical working environment

Job summary

Advocart Marketing Sdn Bhd is seeking an Accounts Executive cum Personal Assistant to support daily accounting, administrative and operational matters. The role requires attention to detail, proactivity and the ability to work independently with minimal supervision.

Key tasks include monthly close, bookkeeping, issuing invoices/POs, payroll calculations, inventory adjustments, stock takes and handling returns.

Qualifications

• Diploma in Accounting/Finance/Business Admin or related field.
• 1–3 years of relevant working experience preferred.
• Basic knowledge of bookkeeping and accounting processes.
• Payroll calculation experience is an advantage.
• Proficiency in Microsoft Excel required.
• Detail-oriented, organized and able to handle numbers.
• Able to work independently with minimal supervision.
• Proficient in Malay, English and Mandarin.

Responsibilities

• Assist with monthly account closing, basic bookkeeping and preparation of supporting documents.
• Prepare and issue Purchase Orders (PO), invoices and other related documents.
• Handle staff payroll calculations, claims, and other related adjustments.
• Maintain proper records of invoices, receipts, claims and accounting documents.
• Manage inventory adjustments, including stock-in and stock-out.
• Assist with monthly stock take and ensure inventory records are accurate.
• Handle customer returns, refunds and after-sales matters.
• Coordinate with suppliers, accountant and internal operation team as required.
• Provide administrative support to the Director and assist with additional tasks.

Skills

Detail-oriented

Organized

Independent worker

Malay, English, Mandarin proficiency

Education

Diploma in Accounting/Finance/Business Admin

Tools

Microsoft Excel

Job description

Accounts Executive cum Personal Assistant

We are looking for a responsible, detail-oriented and well-organized Accounts Executive cum Personal Assistant to support daily accounts, administrative and operational matters. This role is suitable for someone who is good with follows up on tasks proactively, and is able to work independently with minimal supervision.

Key responsibilities

Assist with monthly account closing, basic bookkeeping and preparation of supporting documents

Prepare and issue Purchase Orders (PO), invoices and other related documents

Handle staff payroll calculations, claims, and other related adjustments

Maintain proper records of invoices, receipts, claims and accounting documents

Manage inventory adjustments, including stock-in and stock-out

Assist with monthly stock take and ensure inventory records are accurate

Handle customer returns, refunds and after-sales matters

Coordinate and liaise with suppliers, accountant and internal operation team when required

Provide administrative support to the Director and assist with additional tasks when required

Maintain proper filing and documentation

About you

Minimum Diploma in Accounting, Finance, Business Administration or related field

1–3 years of relevant working experience is preferred

Basic knowledge of bookkeeping and accounting processes

Experience in payroll calculation will be an advantage

Proficient in Microsoft Excel

Detail-oriented, organized and comfortable working with numbers

Good follow-up skills and able to complete tasks within deadlines

Able to work independently with minimal supervision

Responsible and willing to learn

Proficient in Malay, English and Mandarin

Yearly Bonus

Hybrid working available for self-disciplined, performance-driven team members

Supportive and practical working environment

Your application will include the following questions:

• What's your expected monthly basic salary?
• How many years' experience do you have as an Accounts Executive?
• Do you have Invoice Management experience?