Accounts Executive

Mechanize; Selangor; On-site; MYR 48,000 - 72,000; Full time

Job summary

Mechanize in Malaysia is seeking an Accounts Executive to manage day-to-day accounting operations, including the full set of accounts (AP/AR/GL), bank reconciliations, inventory and COGS, and to support month-end closing and the preparation of monthly management accounts.

The successful candidate will work closely with Sales, Procurement, Inventory, Operations and Management to ensure transactions are properly verified, recorded and documented, with strong control over payments, e-invoicing and

Qualifications

• Diploma or Bachelor’s Degree in Accounting, Finance or a related field.
• Minimum 2–4 years of relevant accounting or finance experience.
• Hands-on experience in handling full set accounts and month-end closing.
• Experience in preparing monthly management accounts is required.
• Proficient in Microsoft Excel and accounting software such as AutoCount, SQL Accounting or equivalent.
• Familiarity with Malaysia e-Invoice, MyInvois, tax and audit documentation.
• Experience in retail, trading or inventory-based businesses is an advantage.
• Able to work independently with strong attention to detail and accuracy.

Responsibilities

• Handle and maintain the company’s full set of accounts, including AP, AR and General Ledger.
• Prepare daily seller, supplier, trade-in, refund and other approved payments for Management approval.
• Verify every purchase and payment against seller details, supporting documents, Goods Received Note and individual Unit ID.
• Perform bank and interbank reconciliations and investigate unmatched or incorrectly classified transactions.
• Reconcile sales, purchases, inventory movements and Cost of Goods Sold.
• Manage month-end closing, including journal entries, accruals, prepayments and accounting adjustments.
• Prepare monthly management accounts, including Profit and Loss, Balance Sheet and Cash Flow Statement.
• Prepare AP/AR ageing, cash-position and supporting reconciliation schedules.
• Process Malaysia e-Invoice and maintain documents required for tax and audit.
• Identify and report duplicate payments, missing documents, unusual transactions and financial discrepancies.
• Coordinate with Sales, Procurement, Inventory, Operations and Management on finance-related matters.
• Maintain complete, accurate and well-organised financial records and audit trails.

Skills

Attention to detail

Independent work

Financial reporting

Education

Diploma or Bachelor's Degree in Accounting/Finance

Tools

AutoCount

SQL Accounting

Microsoft Excel

Job description

We are looking for a detail-oriented and experienced Accounts Executive to manage the company’s day-to-day accounting operations and ensure accurate, timely and well-controlled financial reporting. The role is responsible for handling the full set of accounts, including AP, AR, General Ledger, bank reconciliation, inventory and Cost of Goods Sold, as well as supporting month-end closing and preparing monthly management accounts.

The successful candidate will work closely with Sales, Procurement, Inventory, Operations and Management to ensure that all financial transactions are properly verified, recorded and supported by complete documentation. This role also requires strong control over payments, reconciliations, Malaysia e-Invoice documentation, tax and audit records, while proactively identifying discrepancies, unusual transactions and potential financial risks.

The position is suitable for an accounting professional who is hands-on, independent, highly accurate and comfortable working in a transaction- and inventory-driven business environment.

REQUIREMENTS

• Diploma or Bachelor’s Degree in Accounting, Finance or a related field.
• Minimum 2–4 years of relevant accounting or finance experience.
• Hands-on experience in handling full set accounts and month-end closing.
• Experience in preparing monthly management accounts is required.
• Good knowledge of AP, AR, GL, bank reconciliation, inventory and Cost of Goods Sold.
• Proficient in Microsoft Excel and accounting software such as AutoCount, SQL Accounting or equivalent.
• Familiarity with Malaysia e-Invoice, MyInvois, tax and audit documentation.
• Experience in retail, trading or inventory-based businesses is an advantage.
• Able to work independently with strong attention to detail and accuracy.
• High level of integrity and ability to manage confidential financial information.

RESPONSIBILITIES

• Handle and maintain the company’s full set of accounts, including AP, AR and General Ledger.
• Prepare daily seller, supplier, trade-in, refund and other approved payments for Management approval.
• Verify every purchase and payment against seller details, supporting documents, Goods Received Note and individual Unit ID.
• Perform bank and interbank reconciliations and investigate unmatched or incorrectly classified transactions.
• Reconcile sales, purchases, inventory movements and Cost of Goods Sold.
• Manage month-end closing, including journal entries, accruals, prepayments and accounting adjustments.
• Prepare monthly management accounts, including Profit and Loss, Balance Sheet and Cash Flow Statement.
• Prepare AP/AR ageing, cash-position and supporting reconciliation schedules.
• Process Malaysia e-Invoice and maintain documents required for tax and audit.
• Identify and report duplicate payments, missing documents, unusual transactions and financial discrepancies.
• Coordinate with Sales, Procurement, Inventory, Operations and Management on finance-related matters.
• Maintain complete, accurate and well-organised financial records and audit trails.