Accounts Executive

Nextgreen Pulp & Paper; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Job summary

Nextgreen Pulp & Paper in Kuala Lumpur seeks an accounting professional to manage AP/AR cycles, invoicing, and monthly closings. You will match supplier documents, post entries, and process payments with strict adherence to approval workflows.

The role requires 2–3 years of accounting experience, a degree in accounting, and strong MS Office skills. Knowledge of AutoCount or Microsoft Dynamics 365 is a plus; English and Bahasa Malaysia are essential, with Mandarin an advantage.

Qualifications

• Bachelor's degree in accounting or equivalent.
• 2–3 years of relevant accounting experience.
• Proficiency in MS Office, especially Excel (Pivot, V-Lookup) & Word.
• Knowledge of AutoCount / Microsoft Dynamics 365 is a plus.
• Strong written and spoken English and Bahasa Malaysia; Mandarin is a plus.

Responsibilities

• Match invoices, purchase orders and receiving notes to validate purchases.
• Post invoices and notes into the accounting system; process payments.
• Prepare debit/credit notes and validate pricing variances.
• Reconcile supplier statements monthly and generate creditor aging.
• Generate and send customer invoices, and issue debit/credit notes as needed.
• Process customer payments and issue receipts; follow up on overdue invoices.
• Maintain orderly filing of accounting documents; support ad-hoc duties.
• Ensure approvals by Heads of Department per authority matrix.

Skills

Accounting experience

English proficiency

Bahasa Malaysia

Mandarin (bonus)

Education

Bachelor's degree in Accounting

CAT/ACCA or equivalent

Tools

Microsoft Excel

Microsoft Word

AutoCount

Microsoft Dynamics 365

Job description

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Match the purchase invoice, purchase order and receiving note to validate the details of purchases.

Ensure the ivoice is being approved by respective HOD.

Post the purchase invoice into accounting system.

Process debit note/credit note from supplier (variance due to pricing)

Match the debit note/credit note with existing invoice to validate the pricing variance.

Ensure the debit note/credit note is being approved by respective HOD.

Post the debit note into accounting system.

Process credit note from supplier (returned goods)

Match the credit note with existing invoice to validate the details of goods returned.

Ensure the credit note is being approved by respective HOD.

Post the credit note into accounting system.

Perform monthly reconciliation with supplier’s statement.

Generate creditor aging listing and prepare payment for due invoices.

Submit payables listing to assistant manager for cash flow projection purpose.

Process payment to supplier according to credit term granted.

Prepare payment voucher and obtain approval according to authority matrix.

Upload payments to online banking system, obtain online banking approval/prepare cheque and obtain cheque signatories.

Email supplier once online payment transmitted/inform supplier to collect cheque when cheque is ready.

Process staff expenses claim

Check the nature of spending in the staff claim form against the supported bills/receipts (originals) to ensure the amount and purpose of purchase is relevant and accurate.

Ensure the staff claim form is duly approved by respective HOD.

Prepare payment voucher and obtain approval according to authority matrix.

Accounts Receivable (AR)

Generate sales invoice to customer

Issue sales invoice based on sales order issued by Sales & Marketing department which supported by customer’s purchase order and delivery order that has been acknowledged by the customer.

Generate debit note/credit note to customer (variance due to pricing)

Issue debit note/credit note to customer for over/under billing supported with relevant documents justifying the variances.

Obtain HOD approval on the credit note and release to customer.

Generate credit note to customer (returned goods)

Ensure warehouse verified the goods returned and performed receiving of goods with Goods Returned Note.

Verify warehouse Goods Return Note and match to customer return order.

Issue credit note to customer if everything is in order.

Obtain HOD approval on the credit note and release to customer.

Prepare and send out monthly statement of accounts to customer.

Upon payment made by customer, match the customer payment advice with outstanding invoice in system and issue official receipt to customer.

Generate debtor aging listing and monitor the outstanding balance is align with credit terms and credit limit granted.

Follow up with customer for outstanding invoices and send out reminders to customer for overdue invoices.

Others

Keep proper filling and labelling on all accounting documents.

Ad-hoc duties assigned by superior.

Job Requirements

Minimum 2 - 3 years of relevant accounting experience.

Bachelor’s Degree in Accounting or partial professional certificate such as CAT/ACCA or equivalent.

Knowledge in accounting & taxation.

Proficiency in Microsoft Office especially Microsoft Excel (Pivot, V-Lookup) & Word.

Knowledge in AutoCount / Microsoft Dynamics 365 will be an added advantage.

Good command of written & spoken in English and Bahasa Malaysia. Mandarin will be an added advantage.