Account Executive (Accounts Receivable & Account Payable)

Gulatis Global Business Sdn Bhd; Kuala Lumpur; On-site; MYR 47,000 - 69,000; Full time

Job summary

Gulatis Global Business Sdn Bhd is seeking an Account Executive focused on Accounts Receivable and Accounts Payable. You will verify petty cash, reconcile deposits, and ensure accurate entries in SQL and Excel.

You’ll also handle collections, utility bills, and AP documentation while supporting the finance team. The role requires attention to detail, strong organizational skills, and the ability to work independently in a fast-paced environment.

Qualifications

• Diploma or degree in accounting/finance or a related field.
• Fresh graduates with relevant qualification are encouraged to apply.
• Candidates with AR/AP experience are an added advantage.

Responsibilities

• Verify and process petty cash claims submitted by hotels and record in the SQL system.
• Reconcile bank-in slips, cash deposits and collections against i-Hotels reports.
• Prepare and maintain Excel reconciliation schedules and SQL entries for Official Receipts.
• Manage and monitor sales collections from all retail outlets and update Drive AR files.
• Follow up on outstanding collections and discrepancies to ensure timely recording of receipts.
• Record utility bills from hotels and manage AP documentation for payment processing.
• Maintain filing systems and assist the Finance Department with daily accounting tasks.

Skills

Attention to detail

Organizational skills

Time management

Independent working

Education

Diploma/Degree in Accounting/Finance

Tools

SQL accounting system

Microsoft Excel

Google Drive

Job description

Account Executive (Accounts Receivable & Account Payable)

Verify and process petty cash claims submitted by hotels on a monthly basis within the stipulated timeline, and accurately record transactions into the SQL accounting system.

Perform reconciliation of bank-in slips, cash deposits, and other collections received from hotels against the i-Hotels system reports.

Prepare and maintain Excel reconciliation schedules and key relevant transactions into SQL for Official Receipt (OR) issuance.

Manage and monitor sales collections from all retail outlets, ensuring all transactions are accurately recorded and updated in the Drive AR file.

Follow up on outstanding collections and discrepancies where necessary to ensure timely and accurate recording of receipts.

Accounts Payable (AP)
6. Check the Yahoo Mail inbox daily and ensure utility bills received from hotels are properly recorded and organized.
7. Prepare and maintain a list of utility bills received for submission to the AP Department for payment processing.
8. Verify supporting documents and ensure bills and payment-related records are complete and properly maintained.

Administrative & Accounting Support
9. Maintain proper filing systems and supporting documentation for accounting and financial records, ensuring documents are easily accessible for reference and audit purposes.
10. Assist the Finance Department with day-to-day accounting and administrative duties as assigned.
11. Perform other ad hoc accounting tasks and duties as assigned by the superior or management.

Key Responsibilities

Accounts Receivable (AR) & Collections

• Verify and process petty cash claims submitted by hotels on a monthly basis within the stipulated timeline, and accurately record transactions into the SQL accounting system.

• Perform reconciliation of bank-in slips, cash deposits, and other collections received from hotels against the i-Hotels system reports.

• Prepare and maintain Excel reconciliation schedules and key relevant transactions into SQL for Official Receipt (OR) issuance.

• Manage and monitor sales collections from all retail outlets, ensuring all transactions are accurately recorded and updated in the Drive AR file.

• Follow up on outstanding collections and discrepancies where necessary to ensure timely and accurate recording of receipts.

Accounts Payable (AP)
6. Check the Yahoo Mail inbox daily and ensure utility bills received from hotels are properly recorded and organized.
7. Prepare and maintain a list of utility bills received for submission to the AP Department for payment processing.
8. Verify supporting documents and ensure bills and payment-related records are complete and properly maintained.

Administrative & Accounting Support
9. Maintain proper filing systems and supporting documentation for accounting and financial records, ensuring documents are easily accessible for reference and audit purposes.
10. Assist the Finance Department with day-to-day accounting and administrative duties as assigned.
11. Perform other ad hoc accounting tasks and duties as assigned by the superior or management.

Requirements

• Diploma/Degree in Accounting, Finance, or a related field.

• Candidates with relevant working experience in Accounts Receivable (AR) / Accounts Payable (AP) will be an added advantage.

• Familiarity with SQL accounting system, Microsoft Excel, and Google Drive is preferred.

• Good attention to detail and accuracy in handling financial records and transactions.

• Good organizational and time-management skills.

• Able to work independently and meet stipulated deadlines.

• Fresh graduates with a relevant qualification are encouraged to apply.