Account & Admin Executive

GOO KEE SENG TRADING; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Job summary

GOO KEE SENG TRADING is seeking an Account Executive to ensure accurate recording of all accounting transactions, proper supporting documents, and timely financial reporting. You will handle AR/AP, invoicing, reconciliations, month-end close, and assist in the preparation of management accounts, while upholding internal controls and data confidentiality.

Based in Kuala Lumpur, you will work closely with finance to monitor receivables and payables, maintain audit trails, and ensure compliance

Qualifications

• Follow established accounting procedures and internal controls.
• Ensure transactions are properly authorized and supported by documentation.
• Identify accounting discrepancies, errors, or unusual transactions and report them to management.
• Maintain accurate data in the company's accounting software.
• Maintain confidentiality and security of financial information.

Responsibilities

• Maintain accurate and up-to-date accounting records and financial transactions
• Handle daily accounting entries, including accounts receivable, accounts payable, receipts, payments, and general ledger transactions
• Prepare and issue customer invoices, credit notes, debit notes, and official receipts
• Process supplier invoices, bills, payment vouchers, and supplier payments
• Perform bank, cash, and credit-card reconciliations
• Monitor customer accounts and outstanding balances, and follow up on overdue payments
• Verify supplier invoices against supporting documents and purchase records
• Assist in monthly and year-end financial closing activities
• Assist in preparing monthly management accounts and financial reports
• Maintain proper records and supporting documents for tax and audit purposes

Job description

The Account Executive is responsible for ensuring that the company's accounting transactions are accurately recorded, properly supported, reconciled, and reported on a timely basis, while maintaining compliance with company policies and applicable statutory requirements.

Key responsibilities

Maintain accurate and up-to-date accounting records and financial transactions

Handle daily accounting entries, including accounts receivable, accounts payable, receipts, payments, and general ledger transactions

Prepare and issue customer invoices, credit notes, debit notes, and official receipts

Process supplier invoices, bills, payment vouchers, and supplier payments

Perform bank, cash, and credit-card reconciliations

Monitor customer accounts and outstanding balances, and follow up on overdue payments

Verify supplier invoices against supporting documents and purchase records

Assist in monthly and year-end financial closing activities

Assist in preparing monthly management accounts and financial reports

Maintain proper records and supporting documents for tax and audit purposes

About you

Follow established accounting procedures and internal controls

Ensure transactions are properly authorized and supported by documentation

Identify accounting discrepancies, errors, or unusual transactions and report them to management

Maintain accurate data in the company's accounting software

Maintain confidentiality and security of financial information