Virtual Assistant

LATAM Partners; Mérida; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A leading company provides operational support to small businesses in the U.S. They are seeking a Virtual Assistant/Office Coordinator who is proactive, detail-oriented, and has experience in project management. The role involves preparing contracts, managing documentation, and liaising with clients and vendors. This full-time position offers competitive pay and requires a strong ability to communicate in English and manage various administrative tasks.

Formación

• 2-3 years experience in project management or executive assistant role.
• Strong background in handling business correspondence.
• Fluent English communication skills.

Responsabilidades

• Preparing and sending estimates and contracts.
• Maintaining accurate project documentation.
• Communicating with clients to understand needs and provide updates.

Conocimientos

Attention to detail

Problem Solving

Customer Service

Communication

Resourcefulness

Herramientas

Excel

Quickbooks Online

Descripción del empleo

Virtual Assistant/Office Coordinator

Full Time| Remote

About Your Startup Operations

Your Startup Operations is a boutique agency providing operational services to small businesses. We work primarily with small business owners in the United States and our vision is to give power to the people who own small businesses by delivering white glove service while maintaining flexibility, care and affordability.

Salary: $800 USD/month

Our SCORE Values

• Solution-focused: Think critically and propose solutions independently.
• Curiosity: Ask questions and actively seek understanding.
• Ownership: Take full accountability and responsibility for your role.
• Resourcefulness: Use all available resources to solve challenges or answer questions.
• Excellence: Deliver high-quality work and exceptional results.
  
  
  

Who You Are

Youre organized, proactive, and detail-obsessed. You love supporting small businesses by keeping things running smoothly behind the scenes.

• You catch the small stuff others miss.
• You take initiative and solve problems without being asked.
• You ask questions and seek to understand.
• You communicate clearly and follow through.
• Youre reliable, resourceful, and take pride in your work.
• Hint: Mention your favorite SCORE value at the end of your interview for bonus points!
  
  
  

Role Requirements:

• Must have at least 2-3 years of experience in project management or executive assistant role
• Must have a keen eye and strong attention to detail
• Must have high-level customer service and proactive customer engagement skills
  
• Must have 2 years + working with the U.S. Clients
• Ideal experience to those with construction or electrical industry experience
• Must have a strong background in handling business correspondence
• Must speak and write fluent English
  
  

Responsibilities:

• Preparing and sending estimates and contracts
• Project inventory planning
• Maintain accurate project documentation and records on relevant tools and CRM
• Busybusy, Excel
  
• Creating bills and invoices for vendors and clients
• Quickbooks Online
  
• Setting up new client accounts
• Managing sales calendar and project spreadsheets
• Tracking project costs and worker hours to create the final invoice
• Communicate with clients to understand their needs and provide regular updates
• Communicate and coordinate vendors to ensure they deliver on service
• Communicate with staff to verify hours worked on projects and costs
• Email management
  
  

Role Details:

• Full-time, 40 hours/week
• Shift schedule: 8am - 4pm PST