Talent Acquisition Assistant

Jabil Malaysia; Región Centro; Presencial; MXN 180.000 - 280.000; Jornada completa

Descripción de la vacante

Jabil is seeking a proactive Recruitment Coordinator to provide administrative support to the recruitment team. You will schedule interviews, coordinate travel when needed, collect feedback, and help generate staffing reports to keep hiring on track.

In this role you will work with ATS and MS Office, maintain candidate communications, and partner with background check vendors, ensuring timely documentation and compliance.

Formación

• Excellent oral and written communication skills.
• Exceptional ability to manage multiple assignments simultaneously and attention to detail.
• Intermediate or advanced knowledge of Microsoft Office especially Outlook, Word and Excel.
• Previous experience with Applicant Tracking Systems or similar software tool strongly preferred.
• Ability to establish and maintain effective working relationships with candidates and internal clients.

Responsabilidades

• Provide scheduling support for all interviews and coordination with candidates.
• Compile interview feedback and track recruitment activity.
• Create staffing reports and assist with analytics as needed.
• Coordinate with background check vendor and ensure compliance with pre-employment paperwork.
• Assist recruitment team with candidate communications and onboarding paperwork.
• Maintain applicant database and ensure data integrity.

Conocimientos

Communication

Multitasking

Confidentiality

ATS experience

MS Office

Educación

High School diploma

Bachelor's Degree preferred

Herramientas

Microsoft Office

Applicant Tracking System

Descripción del empleo

At Jabil (NYSE: JBL), we are proud to be a trusted partner for the world's top brands, offering comprehensive engineering, supply chain, and manufacturing solutions. With 60 years of experience across industries and a vast network of over 100 sites worldwide, Jabil combines global reach with local expertise to deliver both scalable and customized solutions. Our commitment extends beyond business success as we strive to build sustainable processes that minimize environmental impact and foster vibrant and diverse communities around the globe.

JOB SUMMARY

Provide administrative support to the recruitment team. Responsible for ensuring, scheduling all interviews, compiling interview feedback, tracking all recruitment activity and creating staffing reports on as needed basis, partnering with background check vendor, sending all new hire paperwork documents, assisting the recruitment team with candidate communications, and other duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide training to Recruitment Coordinators.
• Act as escalation point for Recruitment Coordinators, when applicable.
• Participates in establishing new processes to support Recruitment Coordinator role.
• Ensures candidate interviews, including arranging air travel, hotel, and car , when applicable.
• Ensures interview guides are provided to interviewers.
• Ensures all candidate expense reports are filed, when applicable.
• Ensures interview schedules are established and provided to applicants and interviewee's.
• Ensures feedback forms are sent and results are compiled.
• Greet all incoming applicants and escort them to interview where applicable.
• Send pre-employment paper and transition completed paperwork to the designated HR Representative.
• Update applicant database as needed.
• Draft offer letters, having Recruiter sign off and approval prior to sending.
• Partner with background check vendor to ensure compliance.
• Send candidate assessments when applicable.
• Comply and follow all procedures within the company security policy.
• May perform other duties and responsibilities as assigned.

JOB QUALIFICATIONS

KNOWLEDGE REQUIREMENTS

• Excellent oral and written communication skills.
• Exceptional ability to manage multiple assignments simultaneously and attention to detail.
• Intermediate or advanced knowledge of Microsoft Office especially Outlook, Word and Excel.
• Previous experience with Applicant Tracking Systems or similar software tool strongly preferred.
• Ability to establish and maintain effective working relationships with candidates and internal clients.
• Communicates in a courteous and professional manner.
• Ability to maintain a high degree of confidentiality.

EDUCATION & EXPERIENCE REQUIREMENTS

• High School diploma required.
• Bachelor's Degree preferred.
• A minimum of 5 years of administrative experience with at least 1 year in a recruitment environment strongly preferred.
• Or an equivalent combination of education, training or experience.

Additional Job Description

Main Activities

• Sourcing inicial.
• Contacto con candidatos.
• Coordinación de entrevistas.
• Actualización de ATS.
• Seguimiento a contrataciones.
• Reportes y métricos.

Jabil, including its subsidiaries, is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, or any other characteristic protected by law.

Accessibility Accommodation If you are a qualified individual with a disability, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Jabil.com/Careers site as a result of your disability. You can request a reasonable accommodation by sending an e-mail to [e-mail] with the nature of your request and contact information. Please do not direct any other general employment related questions to this e-mail. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to.