T&E Administrator

Vertiv; Reynosa; Presencial; MXN 240.000 - 360.000; Jornada completa

Descripción de la vacante

Vertiv is seeking an Expense Administrator to support corporate card programs, Emburse integration, and T&E policy compliance. The role entails auditing expense reports, ensuring timely submissions, and guiding employees on pre-approval rules.

You will work with Finance, HR, and Procurement to uphold financial controls and travel standards. Qualifications include a 2–4 year background in finance-related functions, proficiency with Emburse or similar systems, and strong attention to detail.

Formación

• Bachelor's degree in Finance, Accounting, Business Administration, or related field preferred.
• 2–4 years in accounts payable, finance, procurement, or T&E administration.
• Proficiency with Emburse Enterprise (or similar expense management systems), ERP systems, and Microsoft Office Suite.
• Knowledge of corporate travel policies, Citibank corporate card programs, compliance requirements, and financial controls.
• Strong attention to detail, audit skills, effective communication, and ability to partner cross-functionally with Finance, HR, and Procurement.

Responsabilidades

• Review key integrations between Emburse and the Citi card platform.
• Analyze Citi card transaction data within Emburse.
• Assist with collection, suspension, and cancellation processes (30/60/90 days).
• Review and audit expense reports for compliance with policy.
• Ensure expense reports are submitted every 30 days from card transactions.
• Verify documentation requirements (receipts, hotel charges, pre-approvals, meal limits).
• Assist employees with expense inquiries and policy clarification.
• Support onboarding and offboarding regarding T&E policy and Emburse Enterprise.
• Provide guidance on pre-approval requirements including international travel and group travel.
• Monitor employee travel activities and provide reports to Executive Leadership detailing policy exceptions and metrics.

Conocimientos

Attention to detail

Audit skills

Effective communication

Cross-functional partnering

Educación

Bachelor's degree in Finance, Accounting, Business Administration, or related field

Herramientas

Emburse Enterprise

ERP systems

Microsoft Office Suite

Descripción del empleo

Job Description

This position supports Vertiv and each of its divisions, subsidiaries, branches, and operating units globally, as well as all partnerships and joint ventures in which Vertiv holds management responsibilities. The scope is consistent with the Global Employee T&E Reimbursement Policy (Document ID: 050.22) and encompasses all employees who incur business travel and entertainment expenses on behalf of Vertiv.

Corporate Card Program Integration

• Review key integrations, including data feeds and system configurations between Emburse and the Citi card platform.
• Analyze and review AMER Citi card transaction data within the Emburse platform.
• Assist if needed with the collection, suspension, and cancellation process: issue notifications at 30 days past due, suspend at 60 days, and cancel at 90 days

Expense Report Compliance & Auditing

• Review and audit expense reports for compliance with the Global Employee Travel and Entertainment Reimbursement Policy
• Ensure expense reports are submitted every 30 days from the date of the card transaction, in other words each billing cycle.
• Verify compliance with expense documentation requirements, including receipts, itemized hotel charges, required pre-approvals, meal limits, class of service requirements, and preferred supplier usage.

Employee Support & Training

• Assist employees with expense inquiries, corporate card issues, and policy clarification using expense mailbox.
• Support onboarding and offboarding of new employees regarding the T&E policy and the Emburse Enterprise expense management system
• Provide guidance on pre-approval requirements including international travel, airfare exceeding USD 8,000, and group travel arrangements

Reporting & Analytics

• Monitor employee travel activities and provide reports to the Executive Leadership Team detailing policy exceptions, employee activities, and additional data metrics
• Track preferred supplier usage and compliance rates across divisions
• Support the Travel Agency in monitoring utilization of preferred suppliers and flagging deviations

Qualifications & Skills

Requirement

Details

Education

Bachelor's degree in Finance, Accounting, Business Administration, or related field preferred

Experience

2–4 years in accounts payable, finance, procurement, or T&E administration

Technical Skills

Proficiency with Emburse Enterprise (or similar expense management systems), ERP systems, and Microsoft Office Suite

Knowledge

Corporate travel policies, Citibank corporate card programs, compliance requirements, and financial controls

Soft Skills

Strong attention to detail, audit skills, effective communication, and ability to partner cross-functionally with Finance, HR, and Procurement

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.

Our Core Principals

Safety. Integrity. Respect. Teamwork. Inclusion.

Our Strategic Priorities

• High-Performance Culture
• Customer Focus
• Operational Excellence
• Innovation
• Financial Strength

Vertiv Behaviors

• Own it
• Act with urgency
• Foster a customer-first mindset
• Think big and execute
• Lead by example
• Drive continuous improvement
• Learn and seek out development
• Promote transparent & open communication

About Vertiv

Vertiv (NYSE: VRT) brings together hardware, software, analytics and ongoing services to enable its customers’ vital applications to run continuously, perform optimally and grow with their business needs. Vertiv solves the most important challenges facing today’s data centers, communication networks and commercial and industrial facilities with a portfolio of power, cooling and IT infrastructure solutions and services that extend from the cloud to the edge of the network. Headquartered in Westerville, Ohio, USA, Vertiv employs around 34,000 people and does business in more than 130 countries. Visit Vertiv.com to learn more.

Work Authorization

No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Equal Opportunity Employer

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to [e-mail].