Strategic Project & Operations Coordinator

Teamswell; México; On-site; MXN 420,000 - 600,000; Full time

Job summary

Teamswell is seeking a Project & Operations Coordinator to provide administrative, accounting, and project support for the EPC and Asset Management teams. This role helps ensure construction and operational activities run smoothly and stay organized.

The ideal candidate is highly organized, comfortable with Excel, and able to manage multiple priorities in a fast-paced environment. You will support documentation, invoicing, reporting, and coordination across internal teams and third‑party

Qualifications

• Bachelor's degree preferred in business, accounting, finance, project management, or a related field.
• Strong proficiency with Microsoft Excel and Microsoft Office.
• Comfortable working with financial information, invoices, spreadsheets, and reporting.

Responsibilities

• Provide day-to-day administrative support to the EPC team across active construction projects.
• Maintain and organize project documentation, reports, schedules, invoices, contracts, and other project records.
• Assist with tracking project costs, invoices, purchase orders, commitments, and other financial information.
• Coordinate with EPC contractors, consultants, vendors, and internal team members to collect and maintain required documentation.
• Assist with preparation and distribution of project status reports and other recurring project updates.
• Support project meetings by coordinating schedules, preparing materials, taking notes, and tracking action items.
• Maintain project trackers and other internal databases to ensure information is current and accurate.
• Assist with processing and tracking project-related invoices and approvals.
• Provide administrative support for companies operating solar and battery storage assets.
• Assist with maintaining asset-level records, reports, invoices, contracts, and operational documentation.
• Support monthly, quarterly, and annual asset management reporting.
• Assist with tracking operating expenses, budgets, invoices, and other asset-level financial information.
• Coordinate with asset managers, O&M providers, property owners, utilities, and other third‑party service providers as needed.
• Help maintain schedules and trackers for recurring asset management activities, compliance requirements, inspections, and reporting deadlines.
• Assist with collecting and organizing operational and financial data for internal reporting.
• Support EPC and Asset Management teams with monthly reporting and financial tracking.
• Review invoices and support documentation for completeness and accuracy.
• Assist with coding, tracking, and reconciling invoices and project/asset expenses.
• Maintain spreadsheets and reporting tools used to monitor project and asset financial performance.
• Assist with preparing recurring reports, summaries, and analyses for management.
• Work closely with Accounting and Finance teams to resolve questions and ensure accurate reporting.
• Identify discrepancies or missing information and follow up with appropriate internal or external parties.

Skills

Excel proficiency

Organizational skills

Communication skills

Attention to detail

Multitasking

Team collaboration

Problem solving

Education

Bachelor's degree in business/related field

Tools

ERP systems

Job description

Teamswell is seeking a Project & Operations Coordinator to provide administrative, accounting, and project support for the EPC and Asset Management teams. This role helps ensure construction and operational activities run smoothly and stay organized.

The ideal candidate is highly organized, comfortable with Excel, and able to manage multiple priorities in a fast-paced environment. You will support documentation, invoicing, reporting, and coordination across internal teams and third‑party