Senior Office Administration and HR Officer

IPPF; Ciudad de México; Presencial; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A leading global health organization in Mexico City is seeking a Senior Office Administration and HR Officer. The successful candidate will ensure compliance, manage HR services, and promote a diverse and inclusive workplace. Ideal applicants should have a degree in HR or related fields, 3+ years of relevant experience, and fluency in Spanish. This role involves overseeing recruitment, payroll, and HR initiatives within a feminist values framework.

Servicios

Generous annual leave

Health and wellbeing benefits

Flexible working arrangements

Diverse and inclusive workplace

Opportunity to impact sexual and reproductive health rights

Formación

• Minimum 3 years’ experience in similar roles.
• Strong understanding of Mexican labour law and working across jurisdictions.
• Experience working in diverse, multicultural and multilingual environments.

Responsabilidades

• Maintain organised digital and physical records and documentation.
• Coordinate end-to-end recruitment processes and manage onboarding.
• Monitor mandatory documentation and training for HR compliance.
• Assist expatriate staff with tax, consular and relocation requirements.
• Execute monthly payroll and liaise with finance and HRIS.
• Support the implementation of HR initiatives aligned with strategy.
• Promote safeguarding and equality principles across HR practices.

Conocimientos

Organizational skills

Attention to detail

Discretion with confidential information

Proficiency in HRIS

Native Spanish

Conversational English

Educación

Degree in Business Administration (HR), Labour Psychology or similar

Herramientas

Personio

NetSuite

Descripción del empleo

Join IPPF in Mexico City – Senior Office Administration & HR Officer

Help build a workplace that’s efficient, inclusive and driven by purpose. IPPF is looking for a proactive and detail-oriented Senior Office Administration and Human Resources Officer to support the smooth running of our Regional Office in Mexico City.

This role is key to ensuring our operations are compliant, people-centred and aligned with our feminist values and safeguarding standards. You’ll work closely with the global People, Organisation and Culture team to deliver high-quality HR and administrative services that reflect our commitment to equity, dignity and justice.

What you’ll do

• Office management: Maintain organised digital and physical records, HRIS platforms, manuals and documentation. Guide staff on internal protocols and ensure suppliers meet operational standards.
• Recruitment & onboarding: Coordinate end-to-end recruitment processes, prepare contracts, set up new employees, deliver inductions and manage offboarding.
• HR compliance: Monitor mandatory documentation and training, maintain accurate records and advise senior management on required actions.
• Mobility support: Assist expatriate staff and their dependants with tax, consular and relocation requirements.
• Payroll & finance: Execute monthly payroll accurately and on time. Liaise with Finance, HRIS and external partners to ensure data integrity.
• HR projects: Support the implementation of HR initiatives aligned with our People, Organisation and Culture strategy.
• Safeguarding & values: Promote safeguarding, anti-racism, DEI and feminist principles across all HR practices.

What you’ll bring

• Degree in Business Administration (HR), Labour Psychology or similar.
• Minimum 3 years’ experience in similar roles.
• Strong understanding of Mexican labour law and experience working across jurisdictions.
• Proven ability to manage HRIS and payroll with precision.
• Excellent organisational skills, attention to detail and discretion with confidential information.
• Native Spanish and conversational English (B1–B2).
• Experience working in diverse, multicultural and multilingual environments.

Nice to have

• Experience in the international development or charity sector.
• Familiarity with Personio and NetSuite.
• Experience with outsourced or multi-location payroll.
• HR policy research and benchmarking skills.
• NGO experience.

What we offer

• Generous annual leave – because rest and balance matter.
• Health and wellbeing benefits – supporting your physical and mental wellbeing.
• Flexible working arrangements – to help you thrive personally and professionally.
• A diverse, inclusive and feminist workplace – where your voice and identity are valued.
• A chance to make a real impact – contributing to sexual and reproductive health and rights across the region.

The International Planned Parenthood Federation (IPPF) is a unified global Secretariat and a leading provider and advocate of Sexual and Reproductive Health and Rights (SRHR) for all people. With over 70 years of experience, IPPF operates in 150 countries worldwide, including 29 across Latin America and the Caribbean.

The Regional Office for the Americas and the Caribbean (ACRO) have two main hubs located in Mexico and Trinidad and Tobago, and is supported by a committed team of 20 professionals.