Senior Legal Assistant

The Hackett Law Firm; Santiago de Querétaro; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A U.S.-based law firm is looking for a Senior Legal Assistant to work remotely from Mexico. The role requires strong organization and civil litigation support skills, including case management and court document preparation. The firm offers a competitive salary, remote work opportunities, and a collaborative culture.

Servicios

100% remote work

Collaborative team culture

Opportunities for long-term growth

Formación

• Minimum 3 years of experience as a Legal Assistant or Paralegal in civil litigation.
• Strong English communication skills (written and verbal).
• Proficient in court e-filing systems.

Responsabilidades

• Manage client files using Clio and prepare legal documents.
• Electronically file documents with courts and maintain records.
• Draft legal documents and coordinate schedules via various platforms.

Conocimientos

Civil litigation

Case management

Court filing

Calendaring

Document drafting

Communication skills

Herramientas

Clio

Adobe Acrobat

Descripción del empleo

Senior Legal Assistant

Location:Remote (Mexico-based)

Employment Type:Full-Time

Salary:MXN $14,650/month

We are a U.S.-based law firm seeking a highly organized, detail-orientedSenior Legal Assistantto join our remote team. The ideal candidate will have strong experience in civil litigation support, court filing, calendaring, and case management software. This role is essential to ensuring smooth operations across all legal and administrative workflows.

Key Responsibilities

Case Management

• Open new cases and manage client files usingClio
• Prepare and send contingency and retainer agreements viaAdobe Sign
• Draft and file legal documents including:
• Fee waivers*
• Complaints and summons*
• Civil case cover sheets*
• Additional required court documents
• Attach relevant documents and maintain up-to-date records in Clio

Court Filing

• Electronically file documents withSuperior, Federal, and Appellate Courts
• Track filing status and confirm court acceptance
• Update Clio with filed documents

Service of Process

• Coordinate service requests with third-party providers
• Track service completion and file Notices of Acknowledgment when applicable

Drafting and E-serving Legal Documents

• Draft and/or e-serve documents such as:
• Motions, Jury Instructions*, Deposition Notices*, Letters of Representation*,
• Summary of Events*, 998 Offers*, Case Management Conference (CMC) Statements*,
• Requests for Dismissal*, and Proofs of Electronic Service

Right-to-Sue Letters

• Submit intakes forDFEHandEEOCRight-to-Sue letters

Calendaring and Scheduling

• Maintain accurate calendar of:
• Hearings, CMCs, MSCs, client calls, mediations, arbitrations, and depositions
• Link calendar events to Clio and send reminders to clients
• Coordinate remote appearances viaCourtCall,Zoom, orTeams
• Sync events to the firm’s master calendar

Email Management

• Monitor inbox and forward messages to the correct attorney or team

Billing and Expenses

• Track legal expenses (e.g., One Legal, process servers, court fees)
• Input expenses and create invoices in Clio
• Process court refunds and payment updates

Cross-Team Coordination

• Communicate effectively with legal, billing, and admin teams
• Flag urgent client or case issues to attorneys or managers

Other Tasks

• Request and manage police reports when applicable

Qualifications

• Minimum 3 years of experience as aLegal AssistantorParalegalin civil litigation
• Proficient inClio, Adobe Acrobat, and court e-filing systems
• Strong English communication skills (written and verbal)
• Highly organized, self-motivated, and reliable
• Comfortable working independently in a remote environment

What We Offer

• Competitive fixed salary:MXN $14,650/month
• 100% remote work
• Collaborative team culture
• Opportunities for long-term growth and learning

Ready to join a dynamic legal team?

Submit your resume in English and let us know why you're a great fit. We’re excited to hear from detail-driven professionals who are passionate about legal support.