Senior Executive Assistant

Job Duck; México; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A leading virtual staffing company seeks a proactive Senior Executive Assistant to join their remote team. The role involves managing executive calendars, communications, and providing reliable administrative support to ensure operations run smoothly. Candidates should possess strong organizational skills and relevant experience, including a tech-savvy approach and problem-solving capabilities.

Formación

• 3–5 years of experience in Executive Assistant or Administrative Assistant role.
• Strong proficiency in written and spoken English.
• Experience in a fast-paced environment; background in law is a plus.

Responsabilidades

• Provide comprehensive administrative support to executives.
• Manage calendars, emails, and coordinate meetings.
• Assist with onboarding and formatting legal documents.

Conocimientos

Organizational Skills

Communication

Tech Proficiency

Problem Solving

Interpersonal Skills

Herramientas

Clio

Calendar and Email Management Tools

Descripción del empleo

Job Duck is hiring a virtual

Senior Executive Assistant

Job Duck is a virtual staffing company that matches candidates to work from home for a single U.S.-based business, in most cases a law firm.

Job Description:

Summary
We are looking for a proactive Senior Executive Assistant to join our team! This role involves managing calendars and communications, coordinating meetings, assisting with executive tasks, and supporting onboarding processes. You’ll help keep operations running smoothly by anticipating needs, handling documentation, and providing reliable administrative support. We’re looking for someone with strong organizational skills, excellent communication, tech proficiency, and the ability to work independently while staying highly organized.
• Monthly Compensation: 750 USD to 900 USD
Job Description
Responsibilities include, but are not limited to:
• Providing administrative support
• Calendar and email management
• Scheduling and coordinating meetings
• Assisting with executive tasks
• Proofreading documents
• Managing tasks in Outlook
• Assisting with employee onboarding and offboarding
• Formatting legal documents
• Opening and saving files in Clio
• Generating retainer requests
• Drafting and managing documents and legal documentation
• Coordinating travel arrangements
• Supporting the billing team as needed
Key Skills
• Proactive and anticipates tasks without needing direction
•Forward-thinking and less reactive
•Strong technical proficiency with Microsoft tools, calendar scheduling, and remote work platforms
•Able to work independently and reliably with minimal supervision
•Smooth onboarding with minimal need for technical support or handholding
•Strong problem-solving and organizational skills
•High attention to detail
•Strong interpersonal skills with a team-oriented mindset
Requirements
• 3–5 years of experience in an Executive Assistant or Administrative Assistant role.
• Strong proficiency in written and spoken English.
• Experience in a fast-paced environment is essential; prior work in a law firm is a strong plus but not mandatory.
• Candidates with experience supporting multiple executives or working in dynamic settings are preferred.
• Your own PC or laptop, a headset, and a reliable high-speed internet connection (minimum 10 Mbps download / 5 Mbps upload)
• A quiet, private workspace suitable for remote work
Software
•Clio
• Calendar and Email Management tools
Working Schedule: Monday to Friday
Timezone: EST (US)

Languages:

English, Spanish

We believe that Every Great Person Deserves a Great Job. This position is home-based, allowing you to work from the comfort of your own home. So, take the first step and apply now!

Our application process involves multiple stages, and submitting your application is just the beginning. Every candidate needs to successfully pass each stage to become part of our team.

Please keep an eye on your email and WhatsApp for the next steps, as we'll assign someone to guide you through the application process. Be sure to check your spam folder as well.