Senior Bookkeeper - REMOTE

Trolley; Ciudad de México; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A fast-paced startup, Trolley, seeks a Finance Operations Lead to execute financial systems and manage AP/AR processing. This remote role involves coordinating with external partners, ensuring financial reporting accuracy, and maintaining documentation. Ideal candidates will have at least 5 years of experience in multi-entity accounting, with advanced skills in QuickBooks and a proactive approach to financial operations.

Servicios

Global recruitment network

AI and tools for efficiency

World-class training

Formación

• 5+ years in bookkeeping or finance operations.
• Experience with QuickBooks Online and advanced Excel skills.
• Cloud file management expertise, particularly with Google Drive.

Responsabilidades

• Oversee financial management for the CEO's business and personal accounts.
• Manage accounts payable, receivable, and vendor coordination.
• Pull and organize financial reports across multiple entities.

Conocimientos

Bookkeeping

Financial Coordination

Communication

Proactive Management

Herramientas

QuickBooks

Excel

Google Drive

ClickUp

Descripción del empleo

Who You'll Work With

This role reports directly to the CEO and works closely with external accounting partners, the internal operations team, and the Financial Controller FP&A. You will be the internal execution lead for financial systems, AP/AR processing, vendor coordination, and finance-related documentation across multiple entities and projects.We are a high-performance, fast-moving startup that values communication, clarity, and precision. This role is perfect for someone who thrives in a highly collaborative environment, is skilled in bookkeeping and financial coordination, and knows how to proactively manage systems and questions before they become bottlenecks.

Key Responsibilities

This role oversees financial management across all aspects of the CEOs business and personal accounts, ensuring seamless operations across multiple entities, investments, and ventures.

1. Accounts Payable, Receivable & Vendor Coordination

• Manage weekly payment approvals and invoice processing via QuickBooks
• Coordinate with external controller for payment runs and coding
• Track accounts receivable and vendor contract obligations
• Maintain and monitor the finance@ inbox and related comms

2. Financial Reporting & Reconciliation

• Pull and organize weekly AP, AR, and balance sheet reports across entities
• Reconcile accounts, credit cards, and recurring transactions for reporting accuracy
• Assist in flagging uncategorized or missing entries (e.g. rent, SaaS charges)

3. Documentation & Internal Controls

• Maintain and organize key financial records in Google Drive (e.g. contracts, insurance, SPV documentation)
• Work with ops and compliance to support tax deadlines, quarterly filings, and audit prep
• Coordinate with vendors to ensure access to clean, categorized data

4. SaaS & Subscription Oversight

• Track active subscriptions and flag duplications or overspending
• Support quarterly reviews of SaaS stack with operations
• Collaborate on savings opportunities and contract renegotiation where needed

5. Execution Support for External Vendors

• Serve as the point-of-contact for all finance-related documentation and follow-up
• Organize information requests and deadlines from tax firms, CPAs, and legal partners
• Ensure internal systems (QuickBooks, Drive, ClickUp) reflect vendor inputs correctly

What Were Looking For

Experience:5+ years in bookkeeping, finance operations, or multi-entity accounting Experience supporting external controllers, tax advisors, and vendors Background in startup or fast-paced operational settings preferred

Technical Skills: Advanced proficiency in QuickBooks Online, QuickBooks Pro, and Excel. Experience with Xero, Google Sheets, and automation tools is a plus. Familiarity with ClickUp, Slack, and financial dashboard tools.

Communication & Workflow Highly organized and proactive Clear communicator, both in written updates and async tools (Slack, email) Able to turn financial documents into actionable to-dos and flags Comfortable working with ambiguity and incomplete data and resolving it

Bonus Points Experience working with CPAs and handling audit prep Prior exposure to venture capital, media, or creative industries Familiarity with SaaS contract negotiation or cost optimization

Job Details

• Location: Remote
• Hours: 40hrs/week
• Compensation: $15/hour

Note: We are not considering applications from agencies or recruiters at this time. Only individual candidates will be reviewed

Submit your application ==> here

About Us

Who We Are: Trolley is an online marketplace and platform that pairs best-in-class people with best-in-class companies. We are the future of work, create, and play, powered by our proprietary LiveWorkOS.

What We Do: Trolley builds world-class teams using best-in-class SaaS tools, AI, and project management systems. Our mission is to empower professionals with world-class training and the latest tools to work smarter, faster, and more efficiently.

Why Join Us?

• Work with the Best: We recruit globally to connect top talent with forward-thinking companies.
• Tech-Driven Efficiency: Leverage the latest AI and tools to amplify your impact.
• Human-Centric Approach: Our systems are designed to support and elevate people, not replace them.
• Training for Success: We provide world-class training to ensure you excel in every aspect of your role.

Be Part of the Future of Work. Trolley is now accepting applications from ambitious professionals who want to work at the intersection of technology and creativity. Join us in shaping the next era of work.