Sales Admininstrative Assistant (English Required)

caa; Ciudad de México; On-site; MXN 167,400 - 223,200; Full time

Benefits offered by this job

Extensive Training

Team Member referral bonus

Competitive holiday and ETO

Summer early Fridays

Mentorship program

Volunteerism Leave

Networking opportunities

Job summary

A leading organization in Mexico City is seeking a Sales Assistant to support marketing and client engagement efforts. The role involves managing sales data, assisting in events, and fostering partnerships. Ideal candidates will have 2-4 years of experience, excellent communication skills, and proficiency in CRM systems. This full-time position offers extensive training and various perks, making it a great entry-level opportunity.

Qualifications

• 2-4 years of experience in a relevant field.
• Proficiency in Microsoft Office and CRM programs.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks.

Responsibilities

• Contribute to the sales department's goals.
• Manage contracts and ensure accuracy.
• Assist in event administration and RSVPs.
• Build partnerships through outreach campaigns.

Skills

Excellent interpersonal skills

Attention to detail

Project coordination

Organizational skills

Communication skills

Education

Bachelor’s degree or equivalent work experience

Tools

Microsoft Office Suite

Google Drive

Zoho CRM

Job description

Overview

We are seeking a highly organized and responsible Sales Assistant to join our growing organization. This person will play an integral role in assisting in building the profile of our company through marketing and distribution efforts, events and social media outreach. In this role, you will develop new and exciting narratives, engage with clients, build strategic relationships and partnerships.

You will thrive in this position if you have a friendly, outgoing personality, are self-motivated, organized and a self-starter and enjoy a challenge and a fast-paced environment!

We are caa!

Typical Duties

• Sales: Contributes to the Company’s goals by accomplishing related duties as required for sales department
• Attend weekly team meetings as necessary (ex. Monday Sales Meeting)
• Updates sales information on a weekly basis (projections, meetings scheduled, etc) in the Sales Charts and ensure accuracy
• Is overall responsible for Zoho and ensuring all users operate the system correctly
• Ensures that Zoho accounts and contacts are correct according to business cards/emails/etc
• Ensures that Zoho accounts are tagged properly
• Updates Zoho accounts/companies with proper information
• Update email signatures as necessary in Zoho
• Continues maintenance on existing Sales Staff’s admin
• Organized all sales meeting recordings on the shared drive (i.e weekly sales team meetings, 3p sales recordings, etc.)
• Contract management: Create and Send out contracts to potential clients and ensure accuracy
• Process the contracts in Zoho (post sale projects) within two hours of receiving a countersigned contract
• Update information like contact details, addresses, etc in Zoho when contracts are created
• Collect and process client deliverables: Collect client artwork, logos
• Log all artwork on the Drive and Zoho
• Collect and log illustrative photos for CAA reports
• Collect and log headshots for CAA reports
• Train all new sales team members and track all end of week (EOW) reports for leadership review and analysis
• Event Assistant: Assists in event admin support
• Works along sales team on launch conference RSVPs
• Conduct RSVP training for all departments, including new hires
• Pulls lists of invitees for teams
• Invites CAA clients and contacts (over phone and email) to CAA events, reaching goals set
• Partnership Engagement: Builds our distribution and readership through international campaigns and outreach
• Local email lists; sourcing, compiling, growing
• Contacting local consulates and embassies, business associations and chambers and others to create partnerships
• Chamber and distribution partners
• Meets with current partners to support their events and send CAA reports

Key Requirements/Qualifications

• 2-4 years of experience
• Bachelor’s degree or equivalent work experience; Preference Marketing or Communications
• Requires excellent interpersonal and phone skills, attention to detail, project coordination experience, strong computer and Internet research skills, strong organizational skills, flexibility, and the ability to work well with all levels of internal management and staff, outside clients and vendors
• Supports the production of the publications by performing a variety of administration and marketing support duties to coordinate the production of caa publications
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.), Google Drive, CRM programs like Zoho
• Excellent written and verbal communication skills
• Ability to multitask, organize and prioritize work

What Are the Perks?

• Extensive Training
• Team Member referral bonus
• Competitive holiday and ETO (Earned Time Off)
• Summer early Fridays
• Mentorship program and ongoing training platforms
• Volunteerism Leave
• Networking opportunities

About us

Check us out!

Website: capitalanalyticsassociates.com

X: capitalanalytic

LinkedIn: /company/capital-analytics-associates/

CAA is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative and Project Management

Industries

• Book and Periodical Publishing