Project Cost Administrator

Jobgether; México; A distancia; MXN 450.000 - 600.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Fully remote

Equipment provided

21 leave credits

HMO coverage

13th month pay

Team events

Professional development

International exposure

Descripción de la vacante

Jobgether is seeking a Project Cost Administrator based in Mexico for a fully remote role supporting an Australian project team. Responsibilities include keeping cost information accurate, updating dockets, POs, codes, and timesheets while maintaining 99%+ coding accuracy.

You will work with Project Managers, Engineers, and Site Supervisors, ensuring reliable data for decisions. 2+ years in cost–project admin is required, with Workbench proficiency and strong data management skills.

Formación

• At least 2 years of professional experience in project administration, cost administration, accounts administration, construction administration, or related field.
• Advanced proficiency with Workbench is required.
• Experience processing project costs, delivery dockets, purchase orders, timesheets, labor/plant records, or similar project documentation.
• Strong understanding of project and cost coding with highly accurate records.
• Excellent data-entry and record-management with a target-driven approach to accuracy.
• Ability to identify duplicates, discrepancies, missing information, and resolve them.
• Strong follow-up and communication skills with suppliers and site teams.

Responsabilidades

• Process supplier delivery dockets within the 24–48 hour timeframe.
• Match delivery docs to purchase orders to ensure complete records.
• Apply correct project and cost codes and maintain 99%+ coding accuracy.
• Enter and maintain cost information in Workbench.
• Process timesheets, labor and plant records, and supplier information.
• Identify data quality issues and resolve discrepancies.
• Maintain docket registers and follow up on unresolved items.
• Coordinate with site teams and suppliers to obtain missing documentation.
• Ensure project documentation is complete, organized, and accessible to stakeholders.
• Provide accurate cost information to Project Managers, Engineers, and Site Supervisors.

Conocimientos

Project administration

Cost administration

Data entry

Attention to detail

Communication

Remote collaboration

Herramientas

Workbench

Descripción del empleo

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Project Cost Administrator based in Mexico.

This is a fully remote project administration role focused on keeping project cost information accurate, complete, and up to date.
You’ll play a critical role in ensuring Project Managers, Engineers, and Site Supervisors have reliable financial and operational data for project decisions.
Your day-to-day work will cover delivery dockets, purchase orders, cost codes, timesheets, labor and plant records, and supporting documentation.
Accuracy is central to the role, with responsibility for maintaining a 99%+ coding accuracy target and minimizing costly rework.
You’ll work remotely with an Australian project team, coordinating with suppliers and site teams to resolve missing information and discrepancies.
The role is well suited to someone highly organized who takes ownership of details, follows through on outstanding items, and works confidently with minimal supervision.
It offers international project exposure, a stable remote setup, and opportunities to develop your project administration and cost management expertise.

Accountabilities

• Process supplier delivery dockets accurately and within the required 24–48-hour timeframe.
• Match delivery dockets and supporting documentation against purchase orders to ensure project records are complete and accurate.
• Apply the correct project and cost codes, maintaining a target of 99%+ coding accuracy.
• Enter, update, and maintain project cost information in Workbench, ensuring records remain accurate and current.
• Process and maintain timesheets, labor records, plant records, supplier information, and other project cost documentation.
• Review records to identify duplicate entries, discrepancies, incorrect coding, missing information, and other data-quality issues.
• Maintain an outstanding docket register and actively follow up on unresolved items.
• Liaise with site teams and suppliers to obtain missing delivery dockets, supporting documentation, and other required records.
• Ensure project documentation is complete, accurate, properly organized, and accessible to relevant stakeholders.
• Provide Project Managers, Engineers, and Site Supervisors with accurate supplier, labor, plant, and project cost information.
• Maintain strong data integrity across project records and proactively identify issues before they create downstream rework.
• Consistently meet processing deadlines while maintaining a high standard of accuracy and attention to detail.

Requirements:

• At least 2 years of relevant professional experience in project administration, cost administration, accounts administration, construction administration, or a related field.
• Advanced proficiency with Workbench is required.
• Demonstrated experience processing project costs, delivery dockets, purchase orders, timesheets, labor records, plant records, or similar project documentation.
• Strong understanding of project and cost coding principles, with a proven ability to maintain highly accurate records.
• Excellent data-entry and record-management skills, with exceptional attention to detail and a target-driven approach to accuracy.
• Ability to identify duplicate records, discrepancies, missing information, and inconsistencies and take appropriate action to resolve them.
• Strong follow-up and communication skills, particularly when coordinating with suppliers, site teams, and other project stakeholders.
• Ability to consistently meet processing deadlines and manage multiple administrative priorities.
• Strong organizational and time-management skills, with the discipline to maintain accurate records in a remote environment.
• Comfortable working independently with minimal supervision while remaining responsive and accountable to the wider project team.
• Reliable internet connection and a suitable environment for sustained remote work.
• Experience within Australian construction, civil construction, engineering, infrastructure, or another project-based environment is highly desirable.
• Previous experience supporting Project Managers, Engineers, or Site Supervisors is an advantage.
• Experience maintaining plant, labor, supplier, and project cost records is preferred.

Benefits:

• Fully remote, permanent work-from-home setup.
• Full-time employment with a Monday–Friday schedule.
• Day shift aligned with AEST working hours.
• Company-provided equipment.
• Secondary Wi-Fi modem to support reliable remote working.
• 21 annual leave credits, with leave benefits available from Day 1.
• 100% conversion of unused leave credits.
• HMO coverage from Day 1.
• 13th-month pay.
• Monthly gift voucher.
• Milestone tokens for occasions such as birthdays, work anniversaries, and Christmas.
• Employee engagement activities, including team-building events, Christmas celebrations, virtual town halls, and prize-based activities.
• Opportunities for ongoing learning, professional development, and international project exposure.
• A people-first remote culture built around trust, ownership, collaboration, and work-life balance.