IT Project Coordinator

ETAP Software; Ciudad de México; Presencial; MXN 50.000 - 75.000; Jornada completa

Descripción de la vacante

ETAP Software is seeking a bilingual Project Coordinator to join our Engineering Services team in CDMX. This full-time, hybrid role involves coordinating energy infrastructure projects across North America and Latin America, ensuring operations run smoothly.

The ideal candidate will have a minimum of 2 years' experience and advanced English proficiency. Responsibilities include tracking project status, supporting documentation, and auditing for quality standards. Join ETAP to help create transformative technology for a better world.

Formación

• 2+ years of experience in similar roles.
• Familiarity with ISO 9001.
• Proficiency in project management software.

Responsabilidades

• Track and coordinate project execution status and invoicing.
• Support pre-sales and post-sales documentation.
• Audit project data in JIRA for accuracy.

Conocimientos

Advanced English proficiency (C1 or higher)

Strong attention to detail

Follow-up communication skills

Openness to learning project management tools

Herramientas

JIRA

Power BI

Microsoft Office

Descripción del empleo

Location: Polanco, CDMX

Benefits: Hybrid work; Full-time.

We are looking for a detail-oriented, bilingual Project Coordinator to join our Engineering Services team in CDMX. You will work directly alongside our Director of Engineering Services, supporting the administration and coordination of energy infrastructure projects across North America and Latin America.

This is a hands‑on role for someone who takes pride in making complex operations run smoothly — and who wants to grow into project management and operations leadership over time.

Responsibilities - You Will Do

• Track and coordinate project execution status, schedules, and invoicing across the Americas, ensuring accuracy and timely follow‑up.
• Support pre‑sales and post‑sales documentation, including RFP preparation and purchase order processing.
• Audit project data in JIRA to ensure project managers provide correct information and documentation meets engineering quality standards.
• Follow up on ISO 9001 quality requirements: detecting deviations, supporting audits, and keeping our ENG‑QA program on track.
• Generate resource and financial reports: including but not limited to project margin analysis, procurement, budgeting and costs at closure.
• Facilitate project logistics: meetings, minutes, action items, and cross‑team follow‑up across US and LATAM teams.
• Create and maintain project repositories, ensuring deliverables meet our quality standards from proposal to close.
• Use AI productivity tools to build and improve operational reports — we work with JIRA and Power BI and we expect you to get creative with the tools available to you.

Requirements - You Need To Have

• 2+ years of experience in similar roles
• Advanced English proficiency (C1 or higher) — this is a global operation, and you will communicate daily with teams in the US, Middle East, India, Asia and across Latin America.
• Proficiency in Microsoft Office; openness to learning project management and AI productivity tools
• Strong attention to detail and follow‑up communication skills.
• A proactive mindset oriented toward quality, process, and ownership.

A Plus

• JIRA experience, Power BI or Excel reporting, ISO 9001 familiarity, CRM platform experience, Project management software

ETAP requires all successful applicants to undergo and pass a comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria.

ETAP is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.

Come and join ETAP to create the transformative technology that enables our customers to engineer a better world.