Production Coordinator

Orb Group; Ciudad de México; Presencial; MXN 96.000 - 193.000; A tiempo parcial

Descripción de la vacante

Orb Group in Mexico City is seeking a Production Coordinator for a freelance, part-time role (~30 hours/week) supporting Strategists and Producers on entertainment client projects across US time zones. You will handle organizational and execution tasks through video and asset development, coordinate with internal and external partners, maintain trackers, and ensure timely delivery of Artwork and AV assets.

This role requires you to provide your own laptop and to be comfortable as an independent

Formación

• Candidates must be located in Mexico City.
• Business level fluency in English and Spanish.
• Strong attention to detail.
• Ability to follow complex instructions and adapt creatively.
• Experience with video/artwork production workflows.

Responsabilidades

• Gather context and materials from partners to support asset delivery.
• Build decks and slideshows of asset suites for internal and external presentations.
• Manage day-to-day project support and traffic to partners.
• Coordinate delivery of materials to partners and agencies to ensure kickoff of creative development.
• Track timelines and milestones across multiple projects.
• Update deadlines and trackers to ensure timely deliveries of assets.
• Collaborate with designers and agencies to ensure specs.
• Assist with video production pipeline tasks.
• Ensure accuracy and velocity in task delivery.
• Support other team members and promote integrated service coverage.

Conocimientos

Fluent English

Fluent Spanish

Attention to detail

Excellent communication

Organizational skills

Problem solving

Herramientas

Airtable

Monday.com

Adobe Creative Suite

Google Workspace

MS Teams

Slack

Descripción del empleo

We are looking for a Production Coordinator to support our team in a freelance capacity roughly 30 hours a week with occasional weekend availability. The role works closely with one of our entertainment clients, providing valuable support to Strategists and Producers. This is a unique opportunity to work with a team of Creative Strategists and Producers behind the positioning and creative expression of original content. You would be involved in a wide variety of organizational, and executional tasks through the conceptual development of video and static assets. This role is based in Mexico City but works with teams in all US times zones, and occasionally CET and SGT. This is a part-time, freelancing/independent contractor opportunity out of Mexico City. If you are not comfortable being an independent contractor or if you are not located in Mexico City, your application may not be considered.

WHAT YOU'LL DO

• Gather context and creative materials from Content Partners, Marketing, and other stakeholders to assist in the production and delivery of Artwork and A/V assets to support title launch.
• Build presentation decks and slideshows of asset suites for internal and external
  presentations.
• Manage day-to-day project support: source required information, research & investigate details required for successful completion, traffic to partners, oversee successful delivery.
• Manage and coordinate delivery of materials to internal partners and external creative agencies to ensure effective kickoff of all creative development.
• Daily tracking of a suite of creative assets for titles, including managing creative timelines throughout.
• Update deadlines, assets, milestones and partners on project management tools and various trackers to maintain clarity and ensure perfect deliveries of Artwork and AV assets in our fast-paced environment.
• Gather relevant links and files of delivered assets and update trackers, decks and cross-functional partners.
• Collaborate with internal designer and external agency partners to ensure timely and spec-accurate delivery of conceptual locked assets.
• Manage tactical tasks associated with video production pipelines (opening project folders, managing and sharing access to stakeholders, communicating with assistant editors, sending kickoff emails, etc.)
• Responsible for the timely & successful delivery of assigned tasks such as tracking project timelines and progress across a number of verticals and projects.
• Collaborate with Client to ensure vendors conform to specs and adhere to standardized workflows and best practices as set for by the client.
• Coordinate with other external agency partners (vendors) to ensure timely and spec-accurate delivery of conceptual locked assets.
• Responsible for the timely & successful delivery of assigned tasks such as tracking projecttimelines and progress across a number of verticals and projects.
• Support other team members and promote well integrated service coverage for the Client.
• Provide a work product that prioritizes accuracy and velocity.

WHAT YOU NEED

• To be considered candidates must be located in Mexico City.
• Business Level Professional Fluency in English and Spanish required.
• Fanatical attention to detail.
• Able to follow complex written instructions (like code, or a difficult recipe) but also have an open mind for creative solutions and an instinct for innovation.
• Strong understanding of static Artwork specs and Video Specs to be able to review delivered video elements for techspec disparities.
• Proficiency with cloud based project management workspaces like Airtable and Monday.com.
• Moderate proficiency with Adobe Creative Suite (to be able to open files and confirm the adherence of delivery specs by external agencies).
• Proficiency with Google suite, MS Teams, and Slack.
• Strong understanding of Video Specs to be able to review delivered video elements for tech spec disparities.
• Exceptional organizational skills with a disciplined approach to project management.
• Experience using a Digital Asset Management system or similar tools to propagate and track assets through an operational workflow.
• Familiarity, passion, and curiosity for the intersection of artwork, entertainment creative, and technology.
• Proven ability to build strong cross-functional relationships with both technical and
  creative partners.
• Firm knowledge of all aspects of a digital creative and image production workflow.
• Great interpersonal skills and comfortable in a client facing role.
• Fervent follow-through and being tenacious is essential.

Please note: This role requires you to provide your own laptop for work purposes. To protect confidential company and client information, you must be comfortable allowing Orb to install and maintain required security software and settings on the device in accordance with our information security policies.

WHO YOU ARE

• A fast learning, digital native, with extraordinary Google Suite chops.
• Conscientious, diplomatic, and effective communicator.
• You thrive in a fast-paced and demanding environment, possess a high level of
  intellectual curiosity and demonstrate strong judgment in the face of ambiguity.
• You are an avid user of both your left and right brain. If you live and breathe global
  entertainment and geek out at the thought of bringing complex stories to the world at the intersection of art and science, then we want to talk to you.
• Someone with a positive “can do” attitude coupled with a strong commitment to integrity.
• Scrupulous around sensitive information and zealously adherent to confidentiality protocols.
• You have an ownership mentality and propensity to take responsibility for key outcomes.
• Are detail-oriented and organized with unrivaled ethics, integrity, and ability to
  prioritize effectively to accommodate tight deadlines in a dynamic start-up environment.
• You are self-directed and able to take ownership of tasks and workflows and drive them through to completion.

Salary: 70-140 MXN hourly, based on experience

Status: Freelance/Independent contractor, part-time, up to 30 hours weekly

WHAT'S IN IT FOR YOU

At Orb Group, you’ll get an exciting challenge at an entrepreneurial and global company, where we believe that high job satisfaction is the basis for personal achievement. You will be surrounded by colleagues who are committed to helping each other grow. We are open-minded, receptive and strive for honesty and integrity.

We believe our people and our work make the difference for our clients and their audience. With us, you get to work with market-leading brands and exciting customers who will challenge you, and you, them.

WHO WE ARE

Meet Orb Group. We are an independent global specialist in production and content marketing from inception to delivery, powered by technology and fueled by creativity. We have multiple global offices and 100+ colleagues worldwide, but we work as one team. We’ve partnered with some of the world’s biggest and most innovative and recognizable brands, including Ikea, Dyson, Absolut, Netflix, CBS, Polestar, Lego and PBS. Just to name a few.

Let's drive better content. Join us!

Orb Group provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.