PM Assistant (Temporary)

SEGULA Technologies; San Luis Potosí; On-site; MXN 223,200 - 357,120; Full time

Job summary

SEGULA Technologies in Mexico seeks a Project Management Assistant for a 4-month assignment in San Luis Potosí. You will support governance, keep schedules, prepare meeting minutes, and help maintain project discipline and accountability across cross-functional leaders.

You will also consolidate input into executive PowerPoint presentations, manage the Open Issues List, and assist with procurement and administrative workflows to ensure on-time delivery of project deliverables.

Qualifications

• 1-3 years of experience in project coordination, PMO support, engineering, or related administrative roles.
• Advanced proficiency in Microsoft PowerPoint (executive slide design) and Excel (data analysis, KPI reporting).
• Familiarity with project tracking tools and Open Issues List (OIL).
• Spanish and English communication skills (interface with regional/global stakeholders).
• Location: based in or willing to commute to San Luis Potosí.

Responsibilities

• Governance & Schedule Administration: coordinate the project agenda and schedule; facilitate governance meetings; document decisions and next steps.
• Executive Communications & Information Synthesis: create high-quality executive PowerPoint presentations; ensure clarity and narrative flow for status updates.
• Open Issues List (OIL) & Analytics Management: maintain OIL; track progress and generate metrics for reporting.
• Procurement & Administrative Support: manage end-to-end requisitions; track PO issuance and coordinate with suppliers; assist with ECR/RFQ processes.

Skills

Analytical

Proactive

Self-motivated

Independent work

Cross-functional communication

Tools

PowerPoint

Excel

Project tracking tools

Open Issues List (OIL)

Job description

We are seeking an analytical, proactive, and self-directed Project Management Assistant to join our team in San Luis Potosí for a 4-month assignment. In this role, you will play a key part in maintaining project discipline, driving team accountability, and supporting administrative and governance workflows. You will work closely with cross-functional discipline leaders to ensure clear communication, seamless meeting execution, and accurate tracking of project deliverables and procurement tasks. In this role, you will play a key part in maintaining project discipline, driving team accountability, and supporting administrative and governance workflows.

Responsibilities

• Project Governance & Schedule Administration
• Coordinate and manage the overall project agenda and schedule.
• Schedule, facilitate, and follow up on Governance meetings, as well as weekly and bi-weekly internal alignment sessions.
• Prepare detailed meeting minutes, capturing key decisions, action items, and next steps for distribution.
• Executive Communications & Information Synthesis
• Consolidate complex input from various discipline leaders to create high-quality executive PowerPoint presentations.
• Ensure consistent formatting, clarity, and narrative flow for status updates, reviews, and executive-level discussions.
• Open Issues List (OIL) & Analytics Management
• Maintain and systematically update the Open Issues List (OIL).
• Proactively follow up with action owners to track progress, resolve bottlenecks, and ensure commitments are met on schedule.
• Generate performance indicators and metrics (open/closed actions, completion rates, trends, and statistical analyses) for project reporting.
• Procurement & Administrative Support
• Drive the administrative end-to-end requisition process in coordination with internal stakeholders.
• Ensure accurate generation of requisitions, track conversion into Purchase Orders (POs), and oversee timely PO issuance to suppliers.
• Prepare Engineering Change Requests (ECR) / Requests for Quotation (RFQ) in designated formats and coordinate with suppliers to obtain competitive commercial proposals.

Qualifications

• Soft Skills: Highly analytical, proactive, self-motivated, and capable of working independently with minimal supervision.
• Experience: 1-3 years of experience in project coordination, PMO support, engineering, or industrial administrative roles,
• Advanced proficiency in Microsoft PowerPoint (executive slide design) and Excel (data analysis, KPI reporting, trend tracking).
• Familiarity with project tracking tools and Open Issues Lists (OIL).
• Understanding of basic procurement workflows (Requisitions, POs, ECR/RFQ processes).
• Communication: Strong verbal and written communication skills in both Spanish and English (capable of interfacing with regional/global stakeholders).
• Location: Based in or willing to commute to San Luis Potosí.

SEGULA Technologies is a global engineering group, boosting the competitiveness of all major industrial sectors: automotive, aerospace, energy, rail, naval, life sciences, and telecoms. With a presence in more than 30 countries and 140 locations worldwide, the Group prioritizes close relationships with its clients, driven by the expertise of its 15,000 employees. As a leading engineering player putting innovation at the heart of its strategy, SEGULA Technologies manages large-scale projects, ranging from initial studies to industrialization and production.