Personal Assistant

Vergara Miller Law Firm; Mexico; On-site; MXN 201,000 - 357,000; Full time

Job summary

Vergara Miller Law Firm is seeking a driven bilingual Personal Assistant to support a busy team with both professional and personal responsibilities. You'll manage calendars, coordinate meetings, organize travel, and maintain confidential files.

This role requires proactive planning, discretion, and the ability to juggle multiple tasks while communicating clearly in English and Spanish. You’ll also help with client communications, invoicing support, and light marketing activities.

Qualifications

• Bilingual English/Spanish communication required.
• Strong organization and time management skills.
• Proactive, dependable approach with initiative.
• Discretion and trustworthiness with confidential information.

Responsibilities

• Administrative Support: manage calendars, schedule meetings, prioritize emails, and keep files organized and confidential.
• Project & Team Coordination: track projects, monitor deadlines, prepare agendas and notes, follow up on actions.
• Personal & Family Assistance: coordinate family schedules, staff coordination, and events.
• Travel & Logistics: organize domestic and international travel, itineraries, accommodations, and schedules.
• Business & Client Support: manage client communications, assist with invoicing and expense tracking.

Skills

Bilingual English/Spanish

Strong communication

Organization & time management

Proactive approach

Discretion & confidentiality

Job description

Are you organized, proactive, and great at keeping track of the details that make a busy day run smoothly?

We’re looking for a bilingual Personal Assistant to help coordinate professional responsibilities, personal commitments, and day-to-day priorities. This role goes beyond calendar management: you’ll support projects, organize travel, coordinate family activities, and help ensure important tasks are completed on time.

This opportunity is ideal for someone who anticipates needs, takes initiative, handles sensitive information with discretion, and enjoys working with others to keep things organized.

What You’ll Do

Administrative Support

Manage professional and personal calendars, schedule meetings and appointments, and prioritize emails and correspondence. Keep digital and physical files organized, accessible, and confidential.

Project & Team Coordination

Track personal and professional projects, monitor deadlines, and coordinate with team members to ensure timely completion. Prepare meeting agendas, document meeting notes, and assign and follow up on action items.

Personal & Family Assistance

Coordinate family schedules, including children’s school activities and appointments. Support household operations, staff coordination, and maintenance arrangements. Help plan family events, vacations, and social gatherings.

Travel & Logistics

Organize domestic and international travel for business and personal needs. Prepare itineraries and coordinate accommodations, transportation, and schedules to help trips run smoothly.

Business & Client Support

Manage client communications, maintain records, and ensure timely follow-ups. Support marketing activities, including community outreach, events, and social media updates. Assist with invoicing, expense tracking, and coordination with accountants.

What We’re Looking For

• Strong communication in English and Spanish, with the interpersonal skills to work effectively with different people and teams.
• Excellent organization, time management, and attention to detail, including the ability to manage multiple tasks and projects.
• A proactive, dependable approach, with the initiative to anticipate needs, solve problems, and follow through.
• Discretion and trustworthiness, especially when handling confidential professional, personal, and family information.
• Flexibility and adaptability as priorities change, including the ability to accommodate travel schedules that may involve extended trips.

Interested?

We’d love to hear from someone who enjoys bringing organization to a busy schedule, takes ownership of their responsibilities, and approaches both everyday tasks and unexpected changes with care and initiative.